Financial Specialist: Hospital Purchasing

University of Wisconsin Madison
$17.00
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Dec 31, 2024
Job Summary: If you're looking for a great team of colleagues and interesting work, where no two days are the same, then look no further! UW Veterinary Care is seeking a new team member for their purchasing team to support its expanding operations. Responsibilities: Prepares and advises on general financial transactions and reconciles transactions. Creates general reporting on transactions. Maintains financial records, provides administrative processing support, and provides customers service for staff and customers in an assigned program area to support program financial management. 10% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials 20% Audits or processes transactions and assigns funding codes in accordance with established rules, regulations, and policies 20% Audits or reconciles original purchase documents with payments 10% Drafts basic communications and reports and maintains organization of varied records to provide administrative support within a specified work unit 20% Answers general fiscal questions and provides information based on set materials and standards to various audiences 15% Support unique purchasing needs of veterinary hospital services 5% Cross-train on other responsibilities of purchasing colleagues Tasks: Assist with ordering both stock and non-stock (special order) items for hospital services Assist with maintaining adequate/par supply levels in large animal hospital Central Supply, complete stock checks regularly Analyze system inventory reports to anticipate hospital purchasing needs of stock items Provide back-up support of small animal hospital Central Supply, Pharmacy, and Lab purchasing tasks as needed Assist with hospital errands as needed Receive items into hospital inventory and reconcile invoices with university financial systems Assist with inventory cycle counts and adjustments in inventory management system as needed Seek out cost savings on products while maintaining product quality Maintain a UW purchasing card (p-card) and follow all p-card policies and procedures Assist with product returns, recalls, replacements, and repairs Assist with advising hospital staff with purchasing inquiries and advise on purchasing policies and procedures Manage Purchase Orders (POs) for areas of responsibility Other duties as assigned Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required H.S. Diploma Preferred Bachelor's Degree Qualifications: Requires advanced customer service skills, problem solving and negotiation skills. Knowledge of UW and State purchasing policies and procedures strongly preferred. Highly qualified candidate will have knowledge of inventory control processes and modern accounting principles and practices including appropriate control systems and on-going audit processes. Minimum 2 years professional experience with inventory and/or financial systems preferred. Experience with UW-Madison financial systems desired. Work Schedule: Monday-Friday, 8AM-5PM; 1 hour for lunch Potential for on-call hours, as required by the hospital Work Type: Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $17.00 Maximum $27.00 HOURLY Depending on Qualifications Sign on bonus of 3% of base pay (based on FTE) to be paid over the first year of employment Additional Information: Requires the ability to lift up to 50 lbs. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW Veterinary Care offers competitive wages (including night and weekend differential, if applicable), outstanding employee benefits (https://hr.wisc.edu/benefits/new-employee-benefits-enrollment/benefits-for-employees-covered-by-the-wrs), ample paid time off (https://hr.wisc.edu/benefits/leave/paid-leave/), and financial support for continuing education and pursuing specialty certification. The UW-Madison campus and the surrounding area have many enriching opportunities. Madison was named the most bike friendly city; the Dane County Farmer's Market is one of the largest in the nation; Madison has the most restaurants per capita of any U.S. city; Madison consistently ranks as a top community in which to live, work, and play; and the University is nationally recognized for academics and athletics. Please see the following link for more information: https://www.visitmadison.com/ How to Apply: Begin the online application process by clicking the 'Apply Now' button. Applicants are asked to upload a current copy of their resume, outlining their qualifications as they apply to this position. Contact: Kate Hawley kate.hawley@wisc.edu 608-263-9905 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Financial Specialist I(FN006) Department(s): A87-SCHOOL OF VET MEDICINE/CEN SRVS/CS-PURCH S Employment Class: University Staff-Ongoing Job Number: 293179-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.