Executive Assistant and Event Coordinator, Dean of the College of Engineering

Temple University's College of Engineering is searching for an Executive Assistant and Event Coordinator for the Dean of the College.

Become a part of the Temple family and you will have access to the following:

• A hybrid work schedule
• Full medical, dental, vision coverage Paid time off
• 11 Paid Holidays (including the day after Thanksgiving & winter break)
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Learn more about the "T" salary structure

here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Job Summary:

The Executive Assistant and Event Coordinator for the Dean of the College of Engineering will be responsible for administrative and operational matters for the Dean's office and staff. The incumbent will provide executive administrative support to the Dean's office, such as but not limited to coordinating the Dean's professional and community commitments including travel, calendar, correspondence, calls, processing travel reimbursements, maintaining association memberships and payment of dues. Manages projects such as receptions, both local and out-of-town, prepares correspondence and communications for staff and executive meeting schedules/agendas, records and distributes minutes of such meetings. Works closely with Associate Dean of Faculty Affairs in managing/organizing all faculty appointments and tenure and promotions. The Executive Assistant will indirectly oversee 5 Department Administrative Specialists each of which support their department chairs and faculty.

The Executive Assistant will also oversee college-wide events including but not limited to: Senior Design, Engineer's Week, College Commencement Ceremonies for the Spring and Winter, Dean's Conferences, and Faculty Retreats. Performs other duties as assigned.

Required Education & Experience:

Bachelor's degree and at least 2 years of directly related experience in senior-level administrative support, event planning, and execution experience in a university setting. A combination of education and experience may be considered.

Required Skills & Abilities:

• Proficiency with Microsoft Office Suite including Outlook, Word. Excel, PowerPoint, and Access.
• Excellent written/verbal communication skills and ability to proofread and edit .
  
• Strong organizational skills and ability to manage and organize complex documents.
• Ability to exercise sound judgment and work effectively under pressure.
• Must possess a demonstrated ability in project management and ability to independently manage and prioritize a variety of projects in a fast paced environment.
• Excellent interpersonal skills and capacity to interact with people of all constituent groups .
• Demonstrates executive poise, presence, and demeanor; ability to lead by influencing.
• Demonstrated ability to execute successful events and experiences for a variety of audiences.
• Ability to balance multiple tasks and provide appropriate follow-up services.
• Demonstrated customer service skills.

This position does require a background check. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.