Associate Specialist - Preventative Maintenance

Position Scope:

Planner/Scheduler position is responsible for the effective execution of all maintenance work control processes. This position works directly with the Technical/Maintenance/Operations Manager(s) & Technicians to ensure efficient and effective use of SAP-Plant Maintenance to plan and schedule resources to conduct maintenance activities which result in minimum downtime and maximum productivity. The Planner/Scheduler is empowered to manage Compliance and Preventative Maintenance work, develop weekly technician schedules, define parts and materials, if necessary, define crafts and skills and engage the proper resources to manage and close out all Corrective Work Orders of the District. Utilizes SAP Plant Maintenance system (a maintenance work order system) to review, prioritize and schedule maintenance work; negotiates down time with operations to accommodate required maintenance activities. Appropriates materials for maintenance activities, coordinates scheduling of critical inspections for compliance with all pertinent regulatory agencies. In addition, the Planner/Scheduler provides the equipment-related expertise and technical guidance on improving Preventive Maintenance activities.

Duties and Responsibilities

Once a valid work request is submitted, the Planner/Scheduler will prioritize, plan, schedule, and follow-up on accuracy of the job plan for all planned (DOT, PM and Corrective) work. Their focus is not day to day but is to be proactive and optimize workforce productivity and minimize downtime by managing work 1 week or more in advance. In performance of these duties the planner/scheduler has the following responsibilities:

* Principal contact, and liaison between the maintenance department and operations planning. They ensure the area, department, or facility in which they are assigned receive professional maintenance service in a timely manner to ensure high equipment availability and performance.

* Review all planned work request from assigned area and determine validity and accuracy of information and engage the appropriate resources to set a preliminary priority.

* Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.

* Works with Project Managers and Engineering Firms to acquire and load new Functional Locations and Equipment into SAP.

* Escalates issues to the Technical Supervisor for work which is high priority and or compliance related.

* Approach all aspect of the work being performed with safety as the highest priority.

* Manage the status of work control and backlog for work order submission to work order completion. Status may include waiting for planning, waiting parts, ready to schedule, scheduled, etc.

* Verifies all material, information, tools, and labor are available prior to scheduling.

* Works with Maintenance leads, supervisors, and planners to determine resource availability and work to level the work force.

* Develops a preliminary workforce schedule by technician ensuring all skills (Operator Qualifications) requirement and resource availability is met.

* Actively participate in scheduling meeting with operation partners to finalize priority of work orders, minimize downtime windows, and necessary lead times.

* Finalize the Maintenance resource schedule based on agreed plan with production.

* Follow up and communicates schedule to all resources: maintenance, production, outside services, stores, and engineering.

* Manage the completion of Work Order back log.

• Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to our customers and Preventative Maintenance Manager.
• Creation and submission of DOT, PM, and Corrective Work Order Backlog Reports to all District management on a weekly basis.