Business Administrator 2

Department: WCAS English
Salary/Grade: EXS/7

Job Summary:

The Business Administrator supports the operations of the English Department, a large department that offers three graduate programs, two undergraduate majors and several minors in literature and creative writing. The BA provides strategic input to faculty administrators on policy and procedures; oversees development and implementation of new program initiatives; manages all marketing and communications; and trains and manages five permanent members of staff. Administers operational, financial, and business functions in support of the department's mission and in coordination with central offices such as HR, Budget, Facilities, IT, and Provost. Implements existing policy and ensures the effective, compliant, and efficient completion of daily administrative operations. Represents business area on internal and/or external administrative affairs by exchanging information. Serves as the Facility Manager for University Hall, one of Northwestern's most iconic buildings.

This is a full time position that predominantly works on-site with limited opportunities for remote work.

The target hiring rage for this position is between $63,079 - $88,705 per year. Salary will be determined the by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Responsibilities include:

• Staff Management: Supervises five staff members as well as work-study students. Establish schedules, assign and supervise tasks, approve timesheets, prepare and deliver yearly evaluations and provide ongoing counseling and feedback. For new staff, define job parameters, draft job descriptions, interview, recommend hires, supervise onboarding and lead training. Responsible for all staffing decisions. Oversee the portfolios of the staff including graduate and undergraduate program administration; special events coordination; faculty hiring administration; financial transactions; departmental publications; and the administration of the journal, Renaissance Drama.

• Budget Management: Prepare annual department budget and present to chair of department for approval; manage all departmental support accounts totaling $4 million; collaborate and coordinate with chair(s) regarding graduate student funding, graduate student and faculty travel and research allocations, endowed fund expenditures, and speaker's fund distribution with other departments. Authorize all department and research account expenditures. Manage computer acquisitions and maintenance for all computer and software purchase decisions for the department.

• Course Scheduling: Create and implement annual scheduling of approximately 200 courses to present to Chair for final approval; set teaching times, set enrollment ceilings, and manage all course-related matters; respond to issues with classroom reservations and special needs of teaching faculty, and coordinate graduate funding with departmental TA needs. Identify replacement teaching needs and prepare short-term hiring materials.

• Faculty Support: Provide initial training and counseling of faculty administrators regarding their annual schedule responsibilities, fund supervision, and other tasks relating to the daily operations of the department. Provide ongoing mentoring for new faculty and department officers. Coordinate with chairs and directors all procedures and reports required by the dean's office; participate in the development and implementation of department policies; promote the integrity of the department and enforce department and university procedures. Administer department-level reappointment, tenure, and promotion processes for continuing faculty; process appointments of non-continuing faculty, including obtaining appropriate visas.

• Building Management: Serve as building manager for University Hall consisting of 12 classrooms and 60 department and faculty offices. Assign offices, organize moves, and issue keys. Create and implement emergency evacuation plan, oversee work of contractors, engineers, facilities management, and university police. Supervise maintenance of classroom and office equipment.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; or appropriate combination of education and experience.
• At least 4 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Preferred Qualifications:

• Excellent computer skills
• Excellent interpersonal skills, including strong verbal and written communication skills, including the ability to communicate effectively with a wide range of people both inside and outside the university to enable effective relationship building,
• Strong organizational skills. broad based knowledge of all aspects of NU.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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