Project Coordinator, Institutional Giving

Fred Hutchinson Cancer Center unites individualized care and advanced research to provide the latest cancer treatment options while accelerating discoveries that prevent, treat and cure cancer and infectious diseases worldwide.

Based in Seattle, Fred Hutch is an independent, nonprofit organization and the only National Cancer Institute-designated cancer center in Washington. We have earned a global reputation for our track record of discoveries in cancer, infectious disease and basic research, including important advances in bone marrow transplantation, immunotherapy, HIV/AIDS prevention and COVID-19 vaccines. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services. Fred Hutch also serves as UW Medicine's cancer program.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Following board approval of an ambitious, 10-year comprehensive campaign, our team of more than 130 will grow to 160 over the next two years. Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY25 goals include increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our comprehensive campaign through Fred Hutch's 50^th anniversary in 2025. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

The Project Coordinator, Institutional Giving, is a member of the Gifts & Grants program and reports to the Executive Director, Institutional Giving. The Gifts & Grants program focuses on relationship-based fundraising to secure gifts ranging from $10,000 to $4.9 million from individuals including patient families, as well as corporate and foundation partners.

The Project Coordinator, Institutional Giving, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and with external partners to ensure best practices in fundraising and donor impact. The Project Coordinator, Institutional Giving, serves as the information hub, directly supporting fundraising colleagues as well as leadership within the Gifts & Grants program. The Institutional Giving team focuses on raising gifts and grants from corporations and private foundations.

Some travel and weekend and evening work may be required.

This role will have the opportunity to work partially at our campus and remotely.

Primary/Essential Duties

Collaborate with fundraising colleagues to support cultivation and stewardship of donor portfolios.
• Partner with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.
• Coordinate donor meetings, program travel, conference attendance, and other program-specific activities.
• Coordinate annual program budget preparation.
• Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.
• Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials.
• Carry-out complex assignments in support of revenue and expense expectations, including handling of gifts.
• Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations.
• Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
• Coordinate cultivation, solicitation, and stewardship activities.
• Track progress and prepare reports.
• Assist in the analysis of revenue projections and program strategies.
• Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
• Produce special and recurring reports.
• Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

A cover letter expressing your desire and fit for this role is REQUIRED for consideration.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• Three years post-master's or five years-post bachelor's project coordination experience.

PREFERRED QUALIFICATIONS:

• Experience in nonprofit, research, or health care environment
• Experience working with Smartsheet and/or other project management software such as Asana or Microsoft Project.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.
• Experience building working relationships with external partners.
• Proven ability to engage individuals on the phone, by email, and in person.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Ability to handle and respect confidential and sensitive information.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The annual base salary range for this position is from $71,552 to $107,328, and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).