Assistant to the Dean

Georgia State University
50,000 - 62,600
United States, Georgia, Atlanta
1 Park Place (Show on map)
Dec 19, 2024
Description : Assistant to the Dean Georgia State University University Library Library Administration Located on six Georgia State University campuses throughout metro Atlanta, the University Library provides faculty and students with open and inviting educational facilities and an active online experience. As an integral part of the University community, the library welcomed more than 1.4 million visitors in the past year. As a valued partner in student success, the library supports both teaching and research with extensive collections, innovative solutions, and outstanding assistance. For additional information about the Georgia State University Library, visit library.gsu.edu. The University Library is seeking to hire an Assistant to the Dean on a full-time basis at our Atlanta campus. The scope of the responsibilities will include these essential duties but is not limited to the following: Administrative Support Manages daily operations of the Library Administrative Office, including oversight of the front office and serving as the first point of contact for the Dean. Supervises administrative assistants and student assistants. Provides administrative support for the Dean and Associate Deans. Manages and coordinates special projects for the Office of the Dean. Schedules and support meetings convened by the Dean or Associate Deans, as directed: prepare agendas, distribute materials, and arrange logistics for regular meetings; draft and distribute minutes; track items for follow-up. Proficiency in Microsoft Office (Outlook, Word and Excel) is expected. Handles incoming calls, emails, and correspondence. Manages the LAO's shared drive and other systems to efficiently archive, retrieve, and store documents. Manages annual statistical reporting processes on behalf of the University Library Provides backup for duties of the Administrative Assistant. Event Management Oversees logistical coordination for library events, including meetings and conferences. Liaises with vendors and service providers for event execution. Manages event budgets and expenses. Books rooms and determine catering needs. Coordinates with the library's Director of Communications for event marketing. Oversees event venue setup. Travel Management Supports Dean and Associate Deans in planning travel itineraries. Ensures necessary travel documents are prepared. Collects and organizes travel-related receipts and completes reimbursement forms for LAO administrators and staff. Community Engagement Assists GSU and community members in navigating library resources and services. Addresses and resolves inquiries and issues. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and four years of related experience; or a combination of education and related experience. Preferred Hiring Qualifications: Excellent customer service skills Excellent organizational and time management skills Strong written and verbal communication skills Ability to maintain confidentiality and exercise discretion Excellent problem-solving skills Event planning and coordination experience Experience in higher education administration Knowledge of library operations and services Familiarity with financial processes and budget management College/Business Unit : University Library Department : University Library - Library Adminstration Location : Atlanta Campus Shift : Monday - Friday 8:30 - 5:15pm Salary : 50,000 - 62,600 Pay Grade : 13 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 12/19/24, 5:01:00 AM Closing Date : 01/10/25, 4:59:00 AM Special Instructions : To be fully considered for this position all candidates must submit the following at the time of submission: A complete and accurate GSU application Resume Cover Letter Three professional references #LI-JB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.