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Business Manager II

University of Georgia
retirement plan
United States, Georgia, Athens
Dec 19, 2024
Posting Details
Posting Details


Posting Number S13052P
Working Title Business Manager II
Department FACS-Human Devel & Family Sci
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
8 am - 5 pm, Monday - Friday
Advertised Salary Commensurate with Experience
Posting Date 12/19/2024
Open until filled Yes
Closing Date
Proposed Starting Date 02/01/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Business Operations Professional
FLSA
FTE 1.00
Minimum Qualifications
Preferred Qualifications
Position Summary
This is a high-level financial position with fiscal and human resources responsibility for the entire Department of Human Development and Family Science ( HDFS). The employee is responsible for all aspects of fiscal duties for the department including foundation, state, sales and services, grants, and all other funding sources in the Department. Solving difficult accounting issues and recommending procedural changes to assure compliance with UGA policies and procedures will be required. This includes routine reporting, reconciling of subledgers, managing payroll, approving reimbursements, processing vendor payments, budget management, and budget development while following all applicable policies and procedures. In addition, this position manages accounting for large complex federal grants for the faculty, including assisting research team with grant proposals, accounting, budgeting and oversight. These important tasks will be completed with accuracy and in a timely manner. This position reports directly to the Department Head and serves as liaison with the staff in the College of Family and Consumer Sciences' Office of Finance and Human Resources ( OFHR). This position will also supervise a department senior accountant and work closely with other personnel involved with grants and the department's Child Development Lab with financial duties.
Knowledge, Skills, Abilities and/or Competencies

  • Excel skills, general accounting knowledge, willing and able to learn UGA policies and procedures, develop and manage budgets in collaboration with Department Head.
  • Communicate effectively via multiple venues to varied stakeholders.
  • Utilize computer technology for all applications in a manner that meets performance expectations.
  • Remember, organize and consistently focus on a large amount of details and come to appropriate conclusions.
  • Ability to manage Senior Accountant and other faculty and staff who perform financial tasks.
  • Work in a team environment and contribute to the team as well as accomplish individual tasks and goals.
  • Ability to interpret fiscal data and report to department head.
  • Work under pressure, meet applicable deadlines and adapt to change.

Physical Demands
Normal office work environment.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities

  • Serve as primary processor and approver overseeing all of the payroll and financial transactions for the Department. This includes troubleshooting, review of transactions, reconciling differences, preparing adjusting entries, compliance with policies and procedures, connecting with OFHR, approvals and working with faculty and staff. Primary systems are Financial Management, Budget Management, OneUSG Connect, and UGAMart.
  • Provide support and work product to the OFHR and Chief Business Officer.
  • Submit reports to department head for review on a monthly basis. Reports will accurately reflect encumbrances, expenditures, and balances for multiple accounts and account types.
  • Submit reports to faculty on a monthly basis for a variety of accounts, including salary savings, indirect costs, sales and service accounts, and grants.
  • Stay updated on Sponsored Projects Administration and UGA Foundation policies and procedures. Monitor grants for appropriate expenditures and ensure that all expenditures are allowed by the Sponsor by working closely with Principal Investigators.
  • Assist faculty with requests for carry over, no-cost extensions, residual balance requests, faculty salary savings and indirect costs, award pending requests and other reports.
  • Work with Program Directors on Study Abroad budgets, expenditures, accounts, program fees, etc. Process financial and HR transactions for budget and payroll.
  • Maintain financial and payroll records related to funding for graduate assistantships working closely with Department Graduate Coordinator and Department Assistant to the Graduate Coordinator.
  • Work directly with Department Head to develop, prepare, and present the department's operating budget(s). This includes representing the Department Head in meetings and processing budget amendments.
  • Support and train faculty and other staff engaged in financial transactions, including those in McPhaul Child Development Lab, Extension, and departmental grant-related financial staff.

Percentage of time 40


Duties/Responsibilities

  • Analyze business operations, trends, costs, revenues, financial commitments and obligations to project future costs. This includes providing direct support and advisement to the Department Head to assist with decision making. Responsibilities include annual internal budget development process meeting all applicable deadlines for the College and providing input to OFHR.
  • Survey operations to ascertain fiscal needs and to recommend, develop, and/or maintain solutions to business and financial problems.
  • Process transactions for grant employees to setup, adjust and terminate employment in the system accurately and timely. Includes faculty, staff, student workers, part-time faculty, graduate assistants, employees on grants and other temporary employees.
  • Process hourly and salary payroll; ensure employees' timesheets are signed off in a timely manner; train new employees on the systems as needed; send weekly reminders and provide guidance to supervisors and employees.
  • Run payroll reports for bi-weekly, monthly, and academic payrolls to ensure that all employees are included on the payroll and pay amounts are accurate for every payroll.
  • Run system reports to ensure that inactive employees, including faculty, staff, student workers, graduate assistants, part-time faculty, and other temporary employees, are terminated; submit termination requests for temporary employees.
  • Manage and process graduate assistantship payroll.
  • Advise Graduate Coordinator regarding graduate student financial decisions and policies.

Percentage of time 30


Duties/Responsibilities

  • Supervise full-time financial staff including input into raises, drafting performance reviews, developing professional development plans, training and mentoring.
  • Directing daily work load and activities regarding financials and payroll while coordinating with HR Department Liaison to align UGAJobs system with OneUSG Connect system.
  • Supervise and delegate tasks to department Senior Accountant.
  • Work closely with external funded personnel with financial appointments.

Percentage of time 20


Duties/Responsibilities

  • Support efforts for engaging, learning and developing position including attending any department, college or university trainings or meetings recommended or required for these purposes.
  • Engage in an annual goal setting plan during annual performance evaluation and any additional efforts to realize this function of role.
  • Serve as liaison with College OFHR.
  • Attend financial staff meetings and complete College wide financial and HR tasks.
  • Attend Training and Development classes to improve skills and keep abreast of new and changing policies and procedures relating to accounting, budgets, sponsored programs and other University policies and procedures.
  • Recommended attendance for one (1) or two (2) Training & Development training sessions per year relevant to job duties.

Percentage of time 5


Duties/Responsibilities
  • Other duties as assigned by the department head.
Percentage of time 5
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