Title: Sr. Lease Admin Analyst
Location:
Auburn Hills, MI
Duration: 4 months (potential to convert into FTE)
Working hours: 8am -5 pm (Minimum 2 days in office)
Summary: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Resource Typical working day:
- Reviewing mail boxes
- Processing invoices
- Responding to emails
- Completing daily/weekly/monthly KPI's
- Monthly Reporting
- Extractions
- Statements of Accounts
Skills and Abilities
- Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products).
- Ability to work well under pressure.
- Advanced organizational skills.
- Good to have knowledge of ASC 842 Lease Accounting Standard.
Communication Skills
- Excellent written and verbal communication skills.
- Strong organizational and analytical skills.
- Ability to provide efficient, timely, reliable and courteous service to customers.
- Ability to effectively present information.
Financial Knowledge
- Requires in-depth knowledge of financial terms and principles.
- Ability to calculate complex figures and conduct financial/business analysis including the preparation of reports.
Reasoning Ability
- Ability to comprehend, analyze, and interpret documents.
- Ability to solve problems involving several options in situations.
- Requires intermediate analytical and quantitative skills.
Essential Duties And Responsibilities
- Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items.
- Establishes and maintains working relationship with clients and/or landlords.
- Acts as a team lead including providing workflow direction to co-workers and providing account supervision.
- Ensures data integrity and accuracy by performing quality control review of work completed by team members.
- Prepares lease abstracts and edits them for accuracy.
- Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
- Tracks payables and receivables associated with the leases in portfolio.
- Processes client rent rolls utilizing the database.
- Prepares export files and sends to accounting for payables processing.
- Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
- Reviews profit center reports for accuracy.
- Manage Client's National Parking Program data base, manage all Parkers, process invoices, prepare reports and manage all parking communications.
- Prepares and distributes periodic and ad hoc reports in a timely, accurate manner.
- Designs reports utilizing various report writers, Excel, Word, and/or Access.
- Reviews standard reports prepared by team members for accuracy.
- Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
- Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
- Creates and maintains client lease files ensuring they contain current, accurate information.
- Serves as a member of a transition team, if needed, to get a new account set up and operating quickly and efficiently.
- Cross-checks and reviews work of peers to ensure quality and accuracy of data.
- May provide and/or assist with budgeting and forecasting activities.
- May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
- Performs other duties as assigned.
Supervisory Responsibilities:
- No formal supervisory responsibilities in this position.
- Provides informal assistance such as technical guidance, and/or training to coworkers.
- Coordinates and assigns tasks to co-workers within a work unit and/or project.
Education
- High school degree or general education degree required plus a minimum of four years related work experience, preferably including property management or accounting.
- Bachelor's degree from a four-year college or university with Accounting, Finance or Real Estate preferred.
Years of Experience needed:
Systems/Software proficiencies:
- Lease Admin software, Co-Star, Sales Force preferred
Top Must have Skills:
Analytic skills, organizes, time management
Top Nice to have Skills:
Accounting, Administrative, Property management experience
Interview Process:
1 round in person interview, 2 round virtual with team
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Spectraforce Technologies
Dec 20, 2024