Administrative Associate

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Monday - Friday, 8 am - 5 pm

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This is an Administrative Associate position in the Department of Human Development and Family Science in the College of Family and Consumer Sciences. The incumbent will assist department faculty and staff to support academic programs, outreach and public service, and cross-cutting department efforts. Responsibilities include: collecting and organizing data for reporting and planning, planning meetings and events, preparing electronic and print materials, and communicating clearly and professionally with wide range of stakeholders. This position will report directly to the Department Head of Human Development & Family Science and will work closely with the HDFS Office Manager who will oversee day-to-day activities.

* Ability to work in fast-pace environment with multiple stakeholders.
* Strong organizational skills and ability to be detail oriented.
* Strong written and verbal communication skills.
* Knowledge of Microsoft office suite.
* Knowledge of UGA systems, or commitment to learning UGA systems (e.g., Xitracs, Banner).

Sitting at a computer for long periods of time. Standard office environment.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Academic program support:
* Assist Marriage & Family Therapy ( MFT) doctoral program, MFT certificate program, and Child Life directors and coordinators. Gather and organize records for accreditation / certification documentation, and assisting with preparation of application materials. Also, assist directors in day-to-day activities as assigned.
* Assist MFT and Child Life program directors in organizing records (e.g., MOUs) with internship and similar placements. Facilitate communication among internship sites and program directors.
* Other support of MFT and Child Life programs as assigned by Department Head and Office Manager.

Outreach and public service support:
* Work with other administrative associates in Family and Consumer Sciences as part of a team to:
* Provide project management and special project support and coordination for curriculum development, workshops, events, camps, trainings and conferences
* Provide support to the development of publications, curriculum, and educational materials.
*Assist with collecting outcome and impact data for reports.
* Prepare timely, thorough and accurate reports and maintain records.
* Assist with maintaining, updating, entering publications in the publications database.
* Prepare office supply orders and other purchase requests, mailing/shipping forms, work orders and print requests from other campus agencies.
* Communicate effectively with internal and external stakeholders.

Academic program support: Undergraduate education:
* Assist Undergraduate Coordinator and HDFS Office Manager with course scheduling, assessing student learning outcomes, and preparing annual reports.

* Assist in undergraduate recruitment by developing recruitment materials, working with Student Success and Advising Center to promote the major at events.

* Assist in recruiting and tracking student progress in Double Dawgs

* Assist in developing and maintaining database for tracking student information for reporting, and administer student surveys (e.g., through Qualtrics).

* Assist in planning undergraduate HDFS Association meetings.

* Provide office support (e.g., photocopies) for high credit-hour courses as assigned by Department Head and Office Manager

Departmental support:
* Assist in the development and administration of student and faculty intramural awards.
* Monitor faculty and student research. Assist Department Head and FACS Communication staff to produce and disseminate HDFS research news via print and social media outlets.
* Support relationships with alumni by maintaining alumni database, assisting with event planning, and assisting with dissemination of department news to alumni.
* Other duties as assigned by Department Head and Office Manager.