Generalist, HR & FA

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: M-F 9am - 5pm
• Building: TBD
• Salary Range: $64,350 - $75,000

Position Summary

Reporting to the Associate Director of HR & FA, as well as to the Manager of HR & FA, the Generalist of HR & FA will be responsible for coordinating the day-to-day human resources, academic affairs, and payroll functions within the department of Neurology, Sergievsky Center, and the Taub Institute. The Generalist of HR & FA may be assigned to work on special projects and cover other HR team members.

Responsibilities

The Generalist of HR & FA will:

Support the HR Team

• Provide back-up support as part of the HR team, to the other HR team members.
• Meet weekly with HR/FA Manager and/or Associate Director to provide updates on request status. May attend meetings with the HR/FA team and the Department Administrator to review the status of HR/FA transactions.
• Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments)

Recruitment

• Manage and oversee the recruitment of staff by posting positions using Columbia's job site (Talentlink and other CUIMC sites) in addition to posting in outside advertising sources.
• Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.

Onboarding

• Responsible for onboarding staff, faculty, researchers, and students. This includes scheduling welcome program, medical surveillance and UNI creation.
• Communication with new hires and hiring managers to ensure smooth onboarding experience.
• Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
• Assist with the process of all short-term visitors and students utilizing JIRA.

Payroll and PeopleSoft Process Management

• Assist with the preparation and processing of payroll and TLAM.
• Assist with the collection and verification of time off trackers for all Officers of Research ensuring all submissions are up to date and approved by supervisors.
• Assist with ADP Service Corp payroll process.
• Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
• Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.

Compliance and Immigration

• Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
• Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.

Workflow and Assigned Projects

• Use Microsoft Teams to effectively manage the workflow of all requests pertaining to the assigned divisions and communicate with HR/FA team.
• Manage special projects as designated by the Assistant Director of Human Resources.
• Other duties as assigned or requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience.

Preferred Qualifications

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  0-2 years of experience.

  
  
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  Bachelor's degree in human resources or a related field.

  
  
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  Familiarity with University policies.

  
  
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  Resourceful, organized, detail-oriented, and task-oriented.

  
  
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  Ability to prioritize and handle multiple issues in a time-sensitive manner.

  
  
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  Strong problem-solving and analytical skills.

  
  
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  Demonstrated ability to work independently with minimal supervision.

  
  
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  Excellent professionalism, diplomacy, discretion, and collaboration skills.

  
  
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  Proficiency in Microsoft Office, including databases and advanced spreadsheet skills.

  
  
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  Quick learner with the ability to grasp University policies, procedures, and systems.

  
  

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.