Sterile Processing Instrument Coordinator

Brigham and Women's Hospital
United States, Massachusetts, Boston
75 Francis Street (Show on map)
Jan 01, 2025
Reporting to the CPD Supervisor and within established hospital and departmental policies, the CPD Inventory Coordinator I is responsible for providing inventory management, program management, dedicated comprehensive technical support, reporting and analytics to the Perioperative Services, Endoscopy, and external areas. Ensures accurate tracking system data management for all products and instruments maintained with a special emphasis on data support functions. - Reviews IFU's for all instrumentation in accordance with enterprise and regulatory standards including the State Department of Health, Joint Commission and Center for Medicare Services (CMS) and escalates concerns to leadership. - Works collaboratively with Clinical Operations leadership to develop instrument/scope tray count sheets, enter instrumentation and trays into the tracking system, add pictures/comments, and maintain the down time count sheet system. - Works collaboratively to design and build custom SPM workflows to support adherence to instrument IFUs. - Print, review and organize Preference Card and Pick Lists from Epic for case cart building. - Supplies leadership with data as requested to monitor processes and adherence to standard operating procedures related to instrument and scope reprocessing. - Collaborates with Staff Development Team to assist with orientation and training of sterile processing employees and operating room staff related to the instrument tracking system; may be required to work after-hours and/or weekends on a limited basis for project implementation or training needs. Responsible for Vendor instrument management, including the following functions: - Reception, inspection, and system entry - Instrument contents verification and documentation - Return to Vendor and removal from inventory Responsible for management of the department's reusable instrument inventory: - Purchasing, shipping & receiving functions and tracking using an inventory tracking system. - Maintenance of instrument par levels for commonly purchased items. - Implementation and management of individual instrument marking/tracking processes. - Maintains instrument repair needs, including coordinating with vendors, issuing requisitions and packaging devices for shipment. - Responsible for management of the daily supplies needed for the CPD Operation Performs various information systems and data responsibilities for CPD: - Managing and troubleshooting CPD IS hardware and software needs. - Managing new employee profiles and manages access for staff in the system. - Utilization of Smartsheet and SharePoint to maintain various departmental data files. Must have a basic understanding regarding standard procedures, operational workflows, and regulatory compliance for all areas of sterile processing including decontamination, assembly, sterilization, case pick and endoscope reprocessing. Participates in various department initiatives, meetings and projects related to data or inventory management with both internal and external colleagues. Capable of performing analytics of data and preparing documents for leader review. All other responsibilities as assigned. High School Diploma/GED required. CRCST or CBSPD certificaion preferred. Excellent Customer Service skills. Must be able to speak, read, write and English fluently. Must understand medical terminology and can interpret written instructions and complete various forms and records regarding equipment processing and preparation of equipment. Must have experience utilizing a computer as a daily necessity of their employment, proficiency in Microsoft Office and similar programs. Must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate. Experience using Microsoft Office programs (greater than 2 years) Data Entry Experience (greater than 1 years) Preferred: - Experience processing reusable instrumentation in a hospital setting (greater than 1 years) - Customer Service Experience (greater than 3 years) - Experience in an OR/Sterile Processing Environment (greater than 3 years) - Experience utilizing Epic - Experience utilizing SPM or similar inventory tracking system. - Experience using PeopleSoft eBuy. - Experience using IMS Ready. Working Conditions: Exposure to the Operating Room environment is a requirement. A strict dress code and professional appearing including wearing surgical scrubs is required. Must be able to frequently lift up to 50 lbs. stoop, bend, pull, and place and retrieve material. Able to work on Weekends or Holidays as needed for special projects and/or system issues. The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.