Executive Administrative Assistant

Staffmark Group
$30.00-$30.00
401(k)

Jan 07, 2025
Pro Staff is excited to partner with Bloomington, MN's largest food pantry, a dedicated organization providing access to healthy foods, social services, and financial assistance. We are seeking a highly organized, resourceful, and action-oriented Administrative Assistant to provide vital support to the CEO. Read on to learn more on how to apply today! Pay: $30 per hour Schedule: Monday - Friday, 8:00 AM - 4:30 PM In this key role, you will manage both internal and external communications, create and prepare presentations, coordinate meetings and executive-level events, and track and monitor organizational planning sessions. You will also prioritize and manage the CEO's daily schedule while providing assistance to other leaders, including the HR Director, with tasks such as creating employee correspondence, assembling packets, and offering general administrative support. Position Responsibilities: Manage the CEO's calendar, coordinating appointments, meetings, and activities while balancing competing priorities. Assist the CEO with drafting correspondence, preparing reports, creating presentations, and assembling Board and donor packets. Respond to inquiries from stakeholders, ensuring timely follow-up and maintaining strong relationships. Coordinate meetings with the Board of Directors and staff, including preparing agendas, organizing logistics, and recording minutes. Create and update dashboards/trackers for organizational planning and progress tracking. Support the HR Director with tasks such as open enrollment, safety training, and IT project management. Assist the leadership team with travel logistics and other administrative tasks as needed. Education and Experience: Associate's degree or equivalent education/experience (3-4 years total). Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Minimum 2 years of experience in administrative support. Strong organizational, communication, and interpersonal skills. Experience managing confidential information and working with multiple priorities. The services you offer are not without uplifting benefits to show our appreciation for your time and energy! Payday every single Friday by direct deposit or pay card. You will have access to a dedicated local team that cares about your success and is here to support you every step of the way. Don't forget about our employee discounts and referral bonus potential. We offer medical, dental, vision, and 401K options to suit you and your family's needs. If you're ready to make a positive impact and meet the qualifications we're looking for, click "Apply Now" and a recruiter will be in touch to discuss the next steps! After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play. About Pro Staff Pro Staff is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Pro Staff is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.