Senior Research Administrator I

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Jan 10, 2025

Position Information

Posting date	01/10/2025
Closing date
Open Until Filled	Yes
Position Number	1129184
Position Title	Senior Research Administrator I
Department this Position Reports to	Dartmouth Cancer Center (DCC)
Hiring Range Minimum	$75,400
Hiring Range Maximum	$94,200
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	Monday - Friday, 8am - 5pm with flexibility for occasional evening or weekends. Evenings and weekends are the exception, not the rule.
Location of Position	Lebanon, NH
Remote Work Eligibility?	Remote eligible
Is this a term position?	No
If yes, length of term in months.	N/A
Is this a grant funded position?	No
Position Purpose	Under the direction of the Financial Operations Director, Research Administration Manager, or Senior Research Administrator Lead provides financial and administrative management and analysis for several complex operating, sponsored, and non-sponsored project budgets including multiple funding sources, multi-site research projects, or program projects. Applies a basic understanding of the principles and practices of financial and grants management in the accomplishment of financial and administrative activities.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	3-5 years of relevant experience in accounting or budget/grant management. Bachelor's degree with a major in accounting or business administration. Able to work with minimal supervision
Preferred Qualifications	Master's degree with a major in accounting, business administration, or the equivalent work experience.
Department Contact for Recruitment Inquiries	Alicea Bursey and Nicole Ryan Constantineau
Department Contact Phone Number	Alicea.A.Bursey@dartmouth.edu
Department Contact for Cover Letter and Title	Rich Lucius
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/77146

Key Accountabilities

Description

Grant Administration:

Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests.
Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and College administrative requirements.
Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly.
Serves as a resource to staff and PIs on regulatory, compliance, and sponsor requirements. In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes.
Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants.
Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.
Ensures compliance with College and granting agency fiscal and sponsored research polices and advises research team with respect to these policies.
Participates in training as needed in areas related to compliance and disseminate pertinent regulatory changes.

Percentage Of Time

Description

Financial Planning & Analysis:

Develops, justifies and administers budgets for grants, reserves and operating budgets.
Updates operating budget projections in Dartmouth's budget software (Hyperion).
Monitors expenses and revenues for accounts, identifying, researching, and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts.
Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc.
Anticipates fluctuations in funding and makes financial recommendations to investigators.
Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to insure costs are realistic; directs changes where required.

Percentage Of Time

Description

Accounting:

Monitors expenses and revenues for accounts, ensuring costs are properly allocated, anticipating fluctuations in funding, and providing regular status updates on actual and projected expenditures.
Identifies, researches, and corrects errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts.
Supervises the processing of procurement as it relates to the operating and grant portfolio.
Participates in year-end closing process.
Prepares payables, deposits, wage transfers and journal transfers.
Reconciles monthly reports and resolves discrepancies.

Percentage Of Time

Description	General Administration: Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements. Mentors or trains research administrators and operations assistants. Supervises student and temporary employees
Percentage Of Time	15

Description	Payroll Management: Develops and maintains personnel FTE distributions based on grant and department budgets. Manages the payroll authorization and adjustment process for the department. Monitors supervisor approval in Kronos (staff) and JobX (students).
Percentage Of Time	5

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.