Public Health Emergency Preparedness Assistant, Part Time

City of New Haven
$28.00 / hr
United States, Connecticut, New Haven
165 Church Street (Show on map)
Jan 15, 2025
PRIMARY FUNCTIONS This is a pivotal role in our organization, involving highly responsible volunteer management work. You will be assisting the Public Health Emergency Response Coordinator as a liaison with other the federal, state, and local Medical Reserve Corps (MRC) partners and the community. Your work will be crucial in promoting, recruiting, retaining, and planning activities for the City of New Haven Health Department MRC and volunteers in preparation for routine or public health emergency activities. TYPICAL DUTIES AND RESPONSIBILITIES Performs community outreach by attending or creating events to promote and recruit MRC volunteers. This includes overseeing, setting up, and breaking down events (tents, tables, marketing collateral, etc.). Attends monthly, quarterly, or as-scheduled MRC meetings as designated to exchange information on recent MRC activities and the MRC program. Maintains planning and completing paperwork for MRC activations, meetings, and training. Analyzes and maintains the Volunteer Information Management system and assists in preparing it and various required reports. Assists with trainings developing and conducting MRC volunteer meetings and training on a variety of training on various emergency preparedness topics. Performs other related work as required to assist the Emergency Preparedness Section, playing a crucial role in ensuring the community's readiness for emergencies. EDUCATION, QUALIFICATIONS & EXPERIENCE Graduation from a two-year college or university with major course work in emergency management, public or business administration, or a related field; 3 to 5 years' experience in emergency management, public administration, volunteer management, or any equivalent combination of training and experience which provides the following knowledge, skills, and abilities. This role offers a unique opportunity for professional growth and development. English / Spanish bilingual preferred. KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES Considerable knowledge of federal and state funding structures as they relate to municipal government. Ability to maintain confidentiality and discretion. Ability to establish and maintain effective relationships with government officials, businesses, community representatives, and the public. Ability to express oneself effectively and persuasively, both verbally and in writing. Must have excellent public speaking and presentation skills. Previous experience as a volunteer or working with a volunteer organization preferred. Ability to use applications such as Word, Excel, and PowerPoint for creating documents, spreadsheets, and correspondence; Canva, CT Responds experience helpful. Competency in using email clients (e.g., Outlook, Gmail) and calendar applications for scheduling and managing correspondence. Project management skills including but not limited to meeting deadlines, managing to budget, problem-solving quickly and in the moment. Excellent organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment. Demonstrated ability to work effectively and sensitively in a diverse community, recognizing and respecting cultural differences, and fostering an inclusive environment. NECESSARY SPECIAL REQUIREMENTS Must maintain current Connecticut driver's license. May be required to work unconventional hours in the event of a health emergency. SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT This is a part time, Special Fund, "Non Tested" position. This part time position is not eligible to receive medical benefits, vacation pay, holiday, union membership, or union contractual benefits. Any period of part time employment will not be construed in any way to mean probationary employment. Persons may not be employed in two concurrent part time positions with the City and/or the Board of Education at the same time. Employment is contingent upon the successful completion of: (1) a pre-employment background check,and (2) a pre-employment drug screening in accordance with the City's Drug Free Workplace Policy. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana. Selection Plan Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. Submissions may be evaluated prior to a posted closing date, and a hiring decision may be made prior to the removal of the job posting. Information regarding the employment and selection process can be found HERE. Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department. We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position. Conclusion To apply for this opportunity: Complete your User Registration. You are encouraged to save your Applicant Profile for future use. You MUST* click on the job posting you are interested in, and click Apply or Apply Online from within that posting. MAKE SURE the job you are applying for is named at the top of the page as you review your application! Review or modify your application for that position Click "Ready to Send App" or the "Send" tab; read page and click the attestation Click "Send to City of New Haven" You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION" You will also receive an email and text, if a number was provided, confirming your submission If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.