University Recruitment Assistant

Idaho National Laboratory is hiring a University Recruitment Assistant to work in our Talent Acquisition department. Our team works a 9x80 schedule located out of our Willow Creek Building onsite in Idaho Falls, Idaho with every other Friday off.

You will manage the entire onboarding process for interns. Given the nature of the position, some overtime may be required during "Intern Season," typically from April through July. You will be reporting to the University Recruitment Manager.

Responsibilities Include:

• Develop and send email communication to applicants. This includes setting up automatic emails and updating the Talent Acquisition (TA) system.
• Maintain contact status with candidates during background check process in partnership with the onboarding team. Provide status updates to recruiting, client group, and the onboarding/new hire team through status reports.
• Maintain overall responsibility for applicant files and ensure that the files are complete and properly stored in secured personnel records. Close out files in TA system.
• Assign candidates a start date and schedule orientation. May disposition candidates, manage requisition contacts information, reporting for organization status (requisition status, candidate pathway).
• Maintain Onboarding spreadsheet.
• Enter accurate information into relevant Human Resources (HR) systems and create reports.
• Verify data in HR systems for status changes (including salary changes, assignment changes).
• Help with special projects and other human resources programs.
• Other responsibilities as assigned

Minimum Requirements:

• High School or equivalent and 4 years related experience in a professional office setting.
• Proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, PowerPoint, SharePoint and with Taleo or other large-scale applicant tracking system (ATS).

Job Information:

• The pay range for this position is $22.43min - $37.00max. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Comprehensive Relocation Package
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,800 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.

Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third-party vendors unsolicited.