New 
Administrative Specialist Sr (Nursing)
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Mesa | |
 Apr 03, 2025 | |
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Administrative Specialist Sr (Nursing) Job ID: 321173 Location: Mesa Community College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $39,333.00 - $51,133.00/annually, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Employee Resource Groups: * 10+ Affinity Resource Groups celebrating diversity, promoting inclusion, and supporting employees, students, and the community Job Summary Administrative Specialist Senior for the Nursing Department. This individual will work closely with the Department Chair, Department Assistant Chair, and Nursing Department faculty. Provides a variety of administrative and support functions for the Nursing Department, faculty, staff, and students. Responsibilities include, although not limited to: Managing and maintaining vendor agreements, assisting with the development and maintenance of departmental projects, provides academic support, manages multiple scheduling duties including classrooms and labs, budget and purchase tracking including use of FMS (requisitions, purchasing card (P-Card) transactions, 3rd party quotes, invoicing) for department purchases, HCM timekeeper, student information management, and Nursing Department Webpage maintenance. Essential Functions 40% Coordinates with the department chair, faculty, and department team members to provide administrative support to the department; generates data reports from reporting systems as requested; maintains academic records/files; provides front office reception; manages multiline phone system; assists with the planning and implementation of various department events/programs, meetings, and services including intercampus collaborations; supports the department by using technological skills and business systems such as FMS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, 25Live reservation system, Canvas, etc.; may participate in the department meetings; works in a fast-paced, public environment while handling multiple tasks that require an attention to detail, manages, maintains, and tracks ALL student and faculty compliance pertaining to health and safety requirements through clinical tracking systems (American Databank/Complio/My Clinical Exchange including account renewal) maintaining communication with all parties; assist with management and input of data of Concurrent Enrollment Students (CEP), current, and incoming nursing students. 20% Provides strong customer service and support for and interacts with students, faculty, community members, vendors, and college staff including but not limited to: acts as first point of contact for the Nursing Department, receives and responds to inquiries and information requests on faculty schedules, contact information, course offerings, and other campus locations and resources, resolving issues or referring requests to appropriate resource; supports residential and adjunct faculty by collaborating with faculty and other staff when needed/requested; accesses class rosters and data; maintains and orders academic supplies necessary for faculty and class management; problem-solves daily to keep the department working smoothly; assists students and faculty with enrollment issues and provides courtesy calls to students regarding scheduling changes. 20% Interacts with students, faculty, staff, administration and general public: receives visitors, screens and routes calls, contacts students with pertinent information, maintains schedule of instructor academic support hours; assists instructors and administrative staff at Red Mountain campus as needed. 15% Prepares and/or edits schedules, maintains a variety of office files, develops and maintains Nursing Department required reports, collects data on program outcomes, prepares correspondence with other agencies and departments, may assist with educational agreements with outside agencies. 5% Performs other assigned duties. Minimum Qualifications Associate's Degree from a regionally accredited institution and two full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR HS Diploma/GED and four (4) full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. Desired Qualifications A. Customer service experience and organization skills B. Experience with educational systems, such as student information, human capital management, financial management (P-Card reconciliation,fiscal record management, requisition creation, etc.) C. Proficient in Microsoft Office software or equivalent D. Experience working in a fast-paced educational environment E. Experience in reviewing information, forms, and data to verify accuracy, completeness, and consistency F. Experience in compiling and assembling records and information G. Experience managing confidential records/information Special Working Conditions Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving: https://www.maricopa.edu/about/careers/application-information#mvd OR (If moving from out of state) Possession of a valid State Class D Driver's License is required; employee must meet district minimum standards regarding driving: https://www.maricopa.edu/about/careers/application-information#mvd May be required to travel to Red Mountain campus on occasion May require prolonged periods of viewing a computer screen May be required to work evening and weekend hours; summer work hours vary based on office and customer needs How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Applicants who currently work for any of the MCCCD campuses/locations should utilize their HCM Employee Self Service page to apply for jobs by logging in to HCM and clicking on Navigator / Menu / Self Service / Recruiting / Careers. Click on link for instructions on how to apply. This position is not open to applicants not currently employed by MCCCD. If you encounter a technical issue in the upload of documents or the submission of your application, please contact MCC Human Resources at strategicstaffing@mesacc.edu prior to the application deadline. We are accessible on business days from 8:00 am to 5:00 pm Arizona time. Posting Close Date Apply on or before March 20 2025 to be considered. Posting has been extended. Apply on or before April 6, 2025 to be considered. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321173&PostingSeq=1 jeid-bf6585d07d4a474688da38c7e3bd2903 | |