Assistant Facilities Supervisor

Coke Florida is looking for an Assistant Facilities Manager to work out of our Tampa area office, working Monday-Friday with occasional nights and weekends.

What You Will Do:

Responsible for supporting Facility Manager's efforts in day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the client's goals and objectives.

Roles and Responsibilities:

• Supports the Facility Manager in the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
• Assists the Facility Manager in the preparation and coordination of fire, life safety and other safety programs. Ensures that policies and procedures are followed.
• Assists the Facility Manager in the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Support the Facility Manager to assure full compliance with standards established within the service agreement.
• Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
• Works with staff in the planning and organization of internal and building-to-building moves. Involved with the selection of movers and other necessary specialty trade contractors/vendors. Liaison to various in-house support groups for moves.
• Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. May coordinate with Chief Engineer or other maintenance staff to coordinate completion of requests.
• Assist and support the Facility Manager on the day-to-day financial management of the property and maintenance of financial records and files, as needed. Assist with preparation of the budget, financial reviews and monthly management reports.
• Responsible for the positive and prompt response to requests from building tenants and client. Continues ongoing communications with the Owner Representative to ensure needs are being met.
• Perform regular "sweeps" of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report all issues to the Facilities Supervisor, and/or Facilities Manager to correct.
• On-call 24/7 to respond to property events, emergencies or incidents
• May review leases to ensure compliance with lease provisions.
• Actively participate in the development and management of the account
• May perform other duties as assigned

For this role, you will need:

• Bachelor's Degree or equivalent experience
• Minimum of 3-5 years of real estate/facility coordination or management experience required
• Ability to work well with a variety of different individuals both inside and outside of the company
• Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives
• Strong computer, writing and communication skills
• Proven analytical abilities

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Coke Florida is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

• Tampa, FL, USA