Administrative Services Specialist III- Trust

Work Location:

Main Office or Greensburg Office

Work Hours:

Monday - Friday

8:00am - 5:00pm

Additional hours as needed to fulfill the needs of the department.

Function:

Performs various administrative assistant duties to support Departmental administration functions. .

Duties and Responsibilities:

• Professionally interacts with all levels of management, employees and Trust customers.

• Prepares and distributes all types of correspondence (e.g., letters, memoranda, and essential Trust reports).

• Assumes responsibility for other administrative duties to include scheduling appointments, making meeting arrangements, answering phones, maintaining all departmental files, ordering supplies, filing and operating PC equipment to process information and prepare reports.

• Acts as a liaison with Bank marketing to coordinate marketing documents, Advisor Premiums (i.e., notebooks, pens, etc.), signage, business cards, etc.

• Coordinates conference activities of Trust to include, but not limited to: conference registration, travel arrangements, hotel booking, packing and shipping conference materials.

• Assists in preparation for client meetings.

• Takes, prepares and distributes minutes for internal Trust meetings.

• Assumes responsibility for processing essential documents to include but not limited to client contracts, vendor contracts, Investment Policy Statements, etc.

• Receives, screens and distributes mail and internal correspondence.

• Controls the distribution of department equipment. Maintains log and is responsible for return and maintenance of items.

• Responsible for database development and tracking for special events.

• Responsible for Trust invoice/billing system including processing and reviewing invoices with managers, , data entry and reporting on expenses to date and maintenance of an expense journal.

• Operates PC equipment to process information and prepare reports.

• Maintains departmental supply inventories as assigned.

• Maintains a good working relationship with bank employees. Demonstrates strong interpersonal skills with the ability to work independently, as well as motivated to work as a team player to contribute to the success of the department and in turn, the organization.

• Performs additional duties as required.

Education:

Requires a high school diploma or equivalent, plus specialized training or a two-year degree.

Experience:

One to two years of general experience. Requires five to ten years specialized experience specifically administrative duties.

Physical Demands:

Operates a keypad device 70-80% throughout the day. Operates a keypad device, electronic equipment and office equipment 70-80%. The primary parts of the body involved in performing these tasks are the fingers, thumb, hand, wrist and elbows and lower arm. Sitting is required 80-90% of the day. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The work can be performed at multiple locations.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Salary Range: