Executive Assistant

The University of Missouri School of Medicine-Office of Medical Education

The School of Medicine-Office of Medical Education is actively recruiting for the role of Executive Assistant. The position provides executive-level support to dean level administration.

Primary duties include meeting scheduling using Outlook Calendar, prioritizing, communicating, scheduling, and reviewing appointments for conflicts, ensuring all necessary meeting arrangements are made including room reservations, and communicating to all appropriate attendees to ensure availability. Selecting and scheduling meeting facilities, equipment, meals and/or handouts to ensure appropriate resources for smoothly run meetings.

Provide staff support for the School of Medicine Medical Education Leadership team and committees as needed, including scheduling meetings, distribution of agendas and other meeting documents, taking minutes, and providing administrative assistance with special projects.

This position may also assist with faculty evaluation process, accreditation assistance, event planning and management, draft correspondence, and preparing PowerPoint presentations.

Other responsibilities include management of confidential communication and documents, arranging travel and submitting reimbursement reports, tracking expenses and general office duties.

Essential skills include demonstrated competency with Microsoft Outlook, Excel, Word, PowerPoint, and Teams. Highly detail-oriented individuals with initiative and willingness to be a flexible team player are encouraged to apply.

Shift Type: Monday through Friday 8am - 5pm with occasional evening or weekend hours to accommodate special events.

Flexibility for Alternative Schedules: Yes

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Hiring Range: $21.00 - $26.34/per hour
Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to filling out the online application, please provide a Resume.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.