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Administrative Staff Supervisor

Maricopa County
parental leave, sick time, tuition reimbursement
United States, Arizona, Phoenix
234 North Central Avenue (Show on map)
Jun 11, 2025
Posting Date 06/11/25 Application Deadline 06/18/25 Pay Range $22.25 - $35.00 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified Department Public Fiduciary About the Position Are you an engaging and inspirational leader who wants to make an impact in your community? Maricopa County is seeking an organized, motivated, and experienced individual who's committed to serving our most vulnerable adults. The Office of Public Fiduciary is responsible for administering cases under guardianship, conservatorship, and decedent estates. The Administrative Staff Supervisor oversees a team of Administrative Specialists responsible for managing incoming and outgoing phone calls, mail, faxes, and other departmental needs. This role ensures effective communication with internal partners and the community on behalf of the Public Fiduciary's office. If you are interested in becoming a part of our strong and dedicated team, apply today! About Us It's time for you to utilize and perfect your talents. Join the Maricopa County Public Fiduciary and make a difference in the lives of Maricopa County's most vulnerable adults! Our dedicated team of professionals provides compassionate guardianship and conservatorship and handles final administration for those vulnerable adults who do not have another person or agency willing to serve. We are looking for individuals who are passionate about helping others and interested in innovative and collaborative efforts to meet this growing population's needs! Apply now to work with a dynamic group of diverse and talented professionals. Proud To Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us \| Maricopa County, AZ We Require Four years of experience performing progressively responsible office, administrative, or clerical duties One year of supervisory experience High School Diploma or GED Post-secondary education may substitute for the required experience on a year-for-year basis Other Requirements The selected candidate must possess or be able to obtain a valid Arizona driver's license by the time of hire. We Also Value Associate's degree or higher Six years of experience performing office, administrative, and clerical duties Two years of supervisory experience Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Job Contributions Provides oversight and performance management of staff, ensuring the timely completion of assignments. Audits workloads for accuracy and completion, including handling calls, mail, procurement card transactions, and case file reviews. Guides Administrative Specialists on complex calls and situations, ensuring compliance with County and departmental policies and procedures. Supervises all aspects of staff management, including recruiting, onboarding, training, developing, disciplining, and reviewing timecards. Directs meetings and conferences internally and with external stakeholders, representing the Public Fiduciary or addressing specific case needs. Maintains comprehensive knowledge of staff duties to ensure compliance with applicable rules, regulations, and laws. Composes and prepares correspondence, reports, and written materials for both public and private agencies. Monitors staff time and accountability, ensuring adherence to policies and identifying areas for process improvement. Mentors and coaches' administrative staff, fostering a collaborative environment and supporting professional growth. Addresses staff concerns and resolves conflicts, ensuring a positive and productive work environment. Working Conditions Work includes interruptions, time pressures, high volumes of work, and handling multiple, unscheduled, or changing tasks. Constant need for accuracy, concentration, vigilance, and teamwork. Requires frequent public contact. May be required to lift (floor to waist, waist to shoulder, or shoulder to overhead), carry, pull, or push up to 30 pounds. Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now!