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Executive Associate

Texas Tech University
United States, Texas, Lubbock
Jun 13, 2025
Lubbock Executive Associate 41391BR Ag Sciences and Natural Resources Position Description Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. Major/Essential Functions Drafting and typing of memos, letters and documents; handles all incoming and outgoing correspondence for the Dean; routes forms requiring Dean's Office approval; responsible for drafting/distributing the monthly Department, REO, Farm Op, and Unit Leader meeting minutes. Responsible for the Dean's day-to-day calendar; schedules/reschedules appointments, meetings and events as required; surveys committees, councils, and others for upcoming meetings and events. Receives and screens walk-in visitors and phone calls requesting a meeting/appointment with the Dean. Makes travel arrangements (flights, hotel, rental cars, etc.) and prepares and submits the routine travel paperwork (travel pre-approval, final expense report). Processes travel for the dean, associate dean for research, director of strategic marketing, director of off campus farm operations, etc. Coordinates with and acts as liaison to the departments/units in the Davis College of Agricultural Sciences & Natural Resources including but not limited to the seven academic departments, Development, Farm Operations, FBRI, and the Texas Coop Fish & Wildlife Research Unit. Determines work priorities as well as communicates daily by phone and/or e-mail with University administration, faculty, staff and outside persons. Assembles and organizes materials used by the Dean in completing work assignments; maintains confidential records and files and follows University Records Retention policy. Coordinates college faculty tenure and promotion procedures, comprehensive performance evaluations (Post-Tenure Review), annual Faculty Reports and Chairperson Assessments, Faculty Third-Year Reviews, Faculty Emeritus submissions, staff annual reviews, college awards submission process/procedures, etc. Maintains a roster of faculty and staff in Davis College Monitors Davis College email/phone inbox. Other duties and assignments as determined daily. Required Qualifications Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience to equal ten years. Preferred Qualifications A thorough knowledge of Texas Tech University's Operations Policies and Procedures that apply to faculty and staff issues, as well as purchasing and travel paperwork. A familiarity with academic policies pertaining to promotion and tenure, post-tenure, and the hiring of new faculty is helpful. Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Occasional Duties Backup for scheduling meetings/event arrangements (reserving rooms, audio/visual equipment, food/drink, etc.) and process all appropriate paperwork as required. Processes correspondence relating to meeting/events as necessary. Does this position work in a research laboratory? No Required Attachments Cover Letter, Professional/Personal References, Resume / CV Job Type Full Time Pay Basis Monthly Minimum Hire Rate 4000 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Grant Funded? No Job Group Executive and Admin Assistants EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.