Office Coordinator

Description

Looking for a job that can turn into a lifelong career? At Lactalis USA, we believe in promoting from within and giving our employees opportunities to grow. Whether you're starting fresh or bringing years of experience, we'll provide the tools and support you need to succeed!

Lactalis, the world leader in dairy, is a family-owned business with more than 85,000 pragmatic and ambitious professionals worldwide, committed to nurturing the future by providing healthy and delicious dairy products that bring people together every day. We produce award-winning dairy products that bring people together every day. We offer an enviable range of dairy brands including Galbani, President, Kraft Natural Cheese, Cracker Barrel, Black Diamond, Parmalat, Siggi's, and Stonyfield Organic in addition to several brands imported from our affiliates in Europe.

We live by our core values-Ambition, Engagement, and Simplicity-and we're building a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.

Even if you don't meet every qualification, don't let that stop you from applying! We're eager to hear about your PASSION, your STORY, and how you can bring your EXPERTISE to help us make an impact.

From your PASSION to ours

The Office & Facilities Coordinator plays a key role in creating a welcoming, efficient, and well-organized environment at our South Park Corporate office. This position combines front office reception, internal communication, facilities support, project coordination, and other administrative tasks. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, people-focused setting.

From your EXPERTISE to ours

Key responsibilities for this position include:

* Greet and register visitors utilizing iLobby; manage front desk operations and ensure a professional, friendly first impression.

* Maintain office supplies, kitchen areas, and common spaces; manage vendor relationships and follow up on service needs; process and track facility-related invoices.

* Manage building access by setting up new employees/users in the system and coordinating with security/IT as needed.

* Oversee operations of the on-site cheese store, including coordinating orders and deliveries, managing stock, and cashing out internal staff.

* Assist with administrative and operational needs related to our new Culinary Institute facility.

* Coordinate incoming and outgoing mail and packages via USPS, UPS, FedEx, and local couriers.

* Distribute company announcements, HR communications, and event updates via email, TV monitors, and internal platforms; maintain organized archives on Teams.

* Support the HR department by lead or support employee engagement initiatives such as National Safety Day, employee celebrations, and seasonal office decor. Partner with coordinators across Lactalis locations to align employee experience and share best practices.

Work Conditions:

* Travel may be required, but very seldom.

* Extended hours may be necessary depending on the project needs.

* To fulfill these responsibilities, tools such as a computer, phone or, and / or allowance(s) may be provided.

* Reasonable accommodations may be made to enable individuals with disabilities to perform these essential duties and responsibilities.

* This position requires physical presence in the office.

* Demonstrate commitment to a safe working environment that promotes the health and well-being of all employees and that will further contribute to the Company's overall performance and success.

Requirements

From your STORY to ours

Qualified applicants will contribute the following:

Education

* High School Diploma or Equivalent is required.

Experience

* 2+ years related experience and/or training is required.

Certifications and specific knowledge

* Should possess strong communication and organization skills.

* Knowledgeable of Word and Excel programs.

Competencies

* Agenda Management

* Mail/Package Delivery

* Phone System

* Meeting Management

* HR Internal Communications

* Planning & Organizing

At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.

Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities.