Position Details
Position Information
| Recruitment/Posting Title |
Program Support Specialist |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
SN-FXB Center-Chp Program |
| Overview |
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Support Specialist located in Newark, NJ for the Child Health Program within the School of Nursing.
The Program Support Specialist functions in the administrative management of the Child Health Program (
CHP). The Program Support Specialist reports directly to the Director.
Duties include:
- Manage administrative responsibilities with enthusiasm and accuracy including, but not limited to: scheduling meetings, handling requests, answering phones and responding to caller's questions, filing, faxing, scanning and copying.
- Under the supervision of the Director and/or Senior Financial Analyst must have the ability to review and process monthly expense reports and maintain monthly expense spreadsheet with proficiency in MS Excel.
- Under the supervision of the Director and Senior Financial Analyst responsible for monitoring and maintaining requests for telecommunication equipment, medical supplies, reference materials and update related inventories.
- Responsible for the maintenance of organized systems, including but not limited to: records management which consists of highly confidential personnel, contract file records, resource materials and general office files.
|
| FLSA |
Exempt |
| Grade |
22S |
| Salary Details |
61868 |
| Minimum Salary |
60543.00 |
| Mid Range Salary |
72444.00 |
| Maximum Salary |
85865.00 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
7.5 |
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
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| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
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| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
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| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Bachelor's degree in liberal arts, Public, or Business Administration, Social Services or a related field.
- Minimum of two (2) to three (3) years of experience in senior administrative assistance.
- Excellent writing, oral, and interpersonal communication skills.
- Excellent follow-up skills and ability to multi-task.
- Ability to effectively prioritize with strong time management skills.
- Team player who is flexible and adaptable in handling unexpected requests.
- Solution oriented and resourceful.
- Accountability/takes ownership of responsibilities.
- Equivalent experience, education and/or training may be substituted for the education requirements.
|
| Preferred Qualifications |
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| Equipment Utilized |
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| Physical Demands and Work Environment |
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| Special Conditions |
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Posting Details
| Posting Number |
25ST1315 |
| Posting Open Date |
|
| Special Instructions to Applicants |
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| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Newark (RBHS) |
| City |
Newark |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
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Jun 13, 2025