Senior/Principal Administrative Support - Executive Protocol and Strategic Engagements, Onsite

About Sandia:

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

• Extraordinary co-workers

• Some of the best tools, equipment, and research facilities in the world

• Career advancement and enrichment opportunities

• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like:

Sandia National Laboratories is seeking an Administrative Support Associate to join our Executive Protocol and Strategic Engagements team. The successful candidate will play a vital role in supporting high-profile distinguished visitors (DVs) and strategic engagements hosted by our Executive Leaders. This role requires initiative and the ability to manage organizational workflow, handle multiple issues concurrently to meet deadlines, collaborate with stakeholders, and champion innovation to support Sandia's goals and objectives.

Key Responsibilities:

• Serves as the security subject matter expert on policies and processes for all level of DoE and DoD clearances, badging, and accesses required for all activities supported by the Office of Executive Protocol and Strategic Engagements (EPSE).

• Serves as the liaison between the EPSE Office and internal, DoE, and DoD security organizations.

• Responsible for the proper handling and disseminating, and disposal of sensitive personal information.

• Supports Protocol Officers with coordinating badging, escorting, catering, and transportation, and more for EPSE supported events, as needed.

• Support the EPSE team in designing processes to enhance workflow.

Due to the nature of the work, the selected applicant must be able to work onsite.

Salary Range:

$47,400 - $87,200

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

• Requires high school diploma plus three or more years of directly related experience, or equivalent combination of education and experience.

• Experience with the following computer-based applications Excel, Word, and Outlook.

• Ability to obtain and maintain a US DOE security clearance.

Qualifications We Desire:

• Ability to work with highly personal and sensitive information.

• Ability to interface, in a professional manner, with all levels of staff and management at SNL, as well as high level distinguished visitors and various stakeholders.

• Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities.

• Experience performing imprecisely defined assignments under critical time constraints independently or as part of a team.

• Ability to effectively work and collaborate in a team environment under pressure.

Ability to interact with all levels of internal and external personnel, including the ability to network and build effective working relationships with multiple stakeholders.

• Ability to think outside the box and develop streamlined processes and procedures.

• Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks.

• Experience working in a fast-paced, politically sensitive environment.

• Experience meeting customer/project needs that result in overtime and/or working flexible hours (including weekends).

• Ability to independently resolve issues and problems while completing a task.

• Experience working distinguished level events in a corporate, government, or non-profit setting.

• Understanding of SNLs Enterprise Person (EP) database and the process for allowing visitors access onto SNL and Kirtland Air Force Base.

About Our Team:

The Office of Executive Protocol and Strategic Engagements holds a commitment to ensuring efficient planning and effective execution of protocol expertise for Distinguished Visitor (DV) visits and strategic events in New Mexico and California to highlight Sandia's mission and achievements.

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

This position does not currently require a Department of Energy (DOE) security clearance.

Sandia will conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Furthermore, employees in New Mexico need to pass a U.S. Air Force background screen for access to Kirtland Air Force Base. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause access to be denied or terminated, resulting in the inability to perform the duties assigned and subsequent termination of employment. Under federal law, citizens and agents of the People's Republic of China, the Islamic Republic of Iran, the Democratic People's Republic of North Korea, and the Russian Federation are generally prohibited from accessing Sandia National Laboratories. Accordingly, such individuals will not be considered for employment unless they are citizens or Lawful Permanent Residents of the United States.

If hired without a clearance and it subsequently becomes necessary to obtain and maintain one for the position, or you bid on positions that require a clearance, a pre-processing background review may be conducted prior to a required federal background investigation. Applicants for a DOE security clearance need to be U.S. citizens. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Members of the workforce (MOWs) hired at Sandia who require uncleared access for greater than 179 days during their employment, are required to go through the Uncleared Personal Identity Verification (UPIV) process. Access includes physical and/or cyber (logical) access, as well as remote access to any NNSA information technology (IT) systems. UPIV requirements are not applicable to individuals who require a DOE personnel security clearance for the performance of their SNL employment or to foreign nationals. The UPIV process will include the completion of a USAccess Enrollment, SF-85 (Questionnaire for Non-Sensitive Positions) and OF-306 (Declaration of for Federal Employment). An unfavorable UPIV determination will result in immediate retrieval of the SNL issued badge, removal of cyber (logical) access and/or removal from SNL subcontract. All MOWs may appeal the unfavorable UPIV determination to DOE/NNSA immediately. If the appeal is unsuccessful, the MOW may try to go through the UPIV process one year after the decision date.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Position Information:

This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years.

Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance.

Job ID: 695715

Job Family: BU

Regular/Temporary Position: T

Full/Part-Time Status: F