New

Senior Project Coordinator (Vehicle Maintenance)

Metropolitan Council
$86,632.00 - $140,608.00 Annually
medical insurance, dental insurance, life insurance, vision insurance, retirement plan, pension
United States, Minnesota, St. Paul
Jun 13, 2025
WHO WE ARE We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. We are committed to supporting a diverse workforce that reflects the communities we serve. The Metropolitan Council's Metro Transit Division is one of the country's largest transit systems, employs more than 3,000 people, and provides ridership through an integrated network of buses, light rail and commuter trains, as well as a resource for those who carpool, vanpool, walk or bike in the Twin Cities. How your work would contribute to our organization and the Twin Cities region: The Senior Project Coordinator is responsible for the delivery of capital projects, with a primary focus on fleet and equipment procurement and operational process improvements. They work collaboratively with internal departments and external stakeholders to ensure that all projects support Metro Transit's operational objectives and advance its equity and environmental sustainability goals. What you would do in this job Coordinate the full lifecycle of non-revenue vehicle and equipment projects, from needs assessment through procurement, outfitting, onboarding, and delivery. Develop project, timelines, and milestone schedules; monitor progress and adjust plans as necessary to ensure timely, cost-effective project completion. Collaborate with internal and external stakeholders Prepare and process procurement-related documents including requisitions, Contract Initiation Memos (CIMs), scopes of work, and cost estimates. Work with vendors to monitor production, delivery timelines, and the outfitting of vehicles and equipment; conduct inspections at key milestones to ensure adherence to project specifications. Ensure compliance with local, state, and federal procurement policies, including documentation required for federally funded projects. Maintain accurate records of all projects using various systems such as Txbase (ERP), Excel, and assist in the implementation of a new Enterprise Asset Management System (EAMS). Identify alternative sources for parts for fleet equipment, vehicles and buses, when supply chains are delayed. Track and report project costs, funding balances, and budget forecasts; escalate any potential overruns or delays to leadership. Miscellaneous tasks as assigned. What education and experience are required for this job (minimum qualifications) Any of the following combinations of related experience (in project management or related field) and completed education (degree field of study in Urban or Transportation Planning, Planning, Project Management or related field). High school diploma/GED with eight (8) years of experience. Associate's degree with six (6) years of experience. Bachelor's degree with four (4) years of experience. Master's degree and two (2) years of experience. What additional skills and experience would be helpful in this job (desired qualifications): Experience in Automotive, Diesel or similar field. Experience with configuration of fleet equipment. Understanding of fleet maintenance principals. What knowledge, skills and abilities you should have within the first six months on the job: Knowledge of project management principles, tools, and best practices. Familiarity with public procurement practices, budgeting, and financial tracking. Technical understanding related to assigned area (e.g., capital infrastructure, vehicle systems, sustainability, design, or transit operations). Strong skills in coordination, planning, time management, and stakeholder engagement. Ability to research, evaluate, and recommend technical and procedural solutions. Strong analytical and reporting skills, including ability to synthesize complex information. Proficiency in Microsoft Office and relevant systems (e.g., Excel, project tracking software, database platforms). Excellent verbal and written communication skills, including ability to create clear, professional reports and documentation. Ability to work independently and collaboratively across diverse teams and organizational levels. Ability to manage multiple projects simultaneously with attention to deadlines and competing priorities. What you can expect from us: We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area. We encourage our employees to develop their skills through on-site training and tuition reimbursement. We provide a competitive salary, excellent benefits and a good work/life balance. Career advancement opportunities. More about why you should join us! Additional information Union/Grade: Non-Represented / Pay Grade H FLSA Status: Exempt Safety Sensitive: No Work Environment: Work is primarily performed in a standard office work environment however there will be some travel from primary work site to other sites and to construction sites, and occasionally out of state. At times incumbent in this position will be exposed to outdoor weather conditions, near moving parts and equipment, fumes and airborne particles and electrical items. What steps the recruitment process involves: We review your minimum qualifications. We rate your education and experience. We conduct a structured panel interview. We conduct a selection interview. Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council , you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.