Payables P-Card Specialist

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more; be sure to explore all we have to offer here!

Financial Management & Administration Department provides accounting and financial reporting, grants management, debt management, accounts payable, procurement, surplus disposal process, purchasing card program, risk management, payroll, employee benefit programs, and shared administrative services for County departments and agencies.

The Financial Management and Administration department is seeking a detail-oriented P-Card Payables Specialist to join the team!

First review of applications will begin on June 19, 2025. This position will remain open until filled.

Responsibilities Include:

Reviews, reconciles, compiles, tracks, and processes accounting transactions involving cash, receipts, invoices, requisitions, vouchers, journal entries, expense reports, and other similar items for approval; analyzes and evaluates financial/statistical data to make recommendations and report on department, division, or fund expenditures and revenues in order to assist with budget or financial statement preparation; ensure compliance with governmental reporting regulations, or for management decisions regarding budget or fiscal issues.
• Communicates verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information; explains rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures.
• Reviews and evaluates accounting records and fiscal activities to ensure accuracy and compliance with accounting/legal requirements; identifies issues, trends and patterns; analyzes and explains variances and reports on irregularities; prepares documentation for revenue estimating; assists in the development, modification, implementation, and maintenance of an automated financial tracking and recordkeeping system to improve efficiency of the accounting unit and to maintain the integrity of the information generated.
• Develops and prepares standard and customized reports, such as summaries of balances, cost information, and other reports; assists with processing fiscal period opening/closing transactions; prepares complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use; prepares cost, staffing, and utilization analysis.
• Audits, identifies, and corrects discrepancies and variances in reports and systems.

Minimum Job Requirements:

Associates degree in Accounting or related field. Two years in bookkeeping, accounting, or administrative functions involving record keeping or related area.

Attention to detail; Analytical skills, including research skills, ability to interpret data, ability to conceptualize, ability to analyze information, and ability to write formal recommendations based on findings; Basic mathematical and accounting skills; Budget-related skills, including advanced accounting, math, and statistics skills; Computer software - spreadsheet skills (intermediate), word processing skills (intermediate), financial management/information records system (intermediate); Keyboarding Ability; Human Relations/Interpersonal skills; Written communication skills, including business writing, report writing, summarizing, and editing skills; Ability to maintain confidentiality; Project management skills, including organization, coordination of duties, and/or accomplishment of goals; Time management skills, including the ability to manage multiple concurrent projects and meet deadlines.

Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.

Preferred Job Requirements:

Experience with Computer software - database creation/maintenance skills (beginner), Outlook or similar application (beginner); Oral communication skills, including presentations to individuals and small groups.

Education/Experience Substitutions:

Experience may be substituted for degree.

Education may be substituted for experience.

Physical, Environmental, and Special Working Conditions:

Administrative work is performed in an indoor office environment. All County employees may be called upon to assist other departments/agencies in a declared emergency situation.