Admin Assistant 3 / Facilities Dept.

The UNM-Taos Facilities Department is seeking an experienced, motivated, and detail-oriented administrative professional to support the functions and daily operations, including administrative support of the Facilities and Capital Projects department.

The ideal candidate should be self-motivated, reliable, flexible, and organized with a demonstrated ability to complete required tasks in a timely manner. Excellent administrative and communication skills-both verbal and written- are required. The position requires comprehensive administrative, organizational and operational skills, and the ability to work as a member of a team in a sometimes fast paced environment.

The Admin Assistant III performs and a variety of associated administrative, fiscal, staff support some of which require knowledge and skill in record-keeping, database management, information gathering, and written correspondences. Duties and Responsibilities include:

* Providing front desk reception and coverage, answering phones, managing department email and calendars.

* Establish, maintain, and update department files, databases, records and or other documents for local and state agencies as well as for department and campus use.

* Maintain records, reservations, mileage records and card reconciliations for the facilities fleet vehicles.

* Maintain records for the campus master keying system including key/access card requests and approvals if needed.

* Correspond with suppliers for quotations; maintains contact with vendors regarding current status of purchase orders.

* Prepare time sheets, including overtime and shift differential calculations; maintain leave and payroll records, as appropriate to operational requirements.

* Assist custodians with supply inventory stock on hand and initiate paperwork to purchase additional quantities when necessary.

* Take meeting minutes as needed.

The position will occasionally require some travel and vehicle operations.

Why work at UNM-Taos?

Thank you for your interest in employment at The University of New Mexico-Taos.

The University of New Mexico-Taos, one of the four branch campuses of the state's flagship institution, UNM. UNM-Taos is a comprehensive community college serving the region from "cradle to career" with an award-winning early childhood education and care center; pre-college programs including high school equivalency, dual enrollment and early college; vocational and technical courses and short-term certificates; associate degrees in ten programs; transfer and articulation to four-year institutions in New Mexico and surrounding states, career readiness, adult basic education, and lifelong learning opportunities.

Located approximately 130 miles north of Albuquerque, UNM-Taos is the only college within a 50-mile radius. Nestled between the Rio Grande, Sangre de Christo Mountains, and the ancestral lands of the Taos Pueblo, we are tightly connected to the unique rural, multicultural, and historically rich communities we serve and as such, UNM-Taos epitomizes the term "community college".

UNM-Taos serves over 1,100 students from a service area including the counties of Taos, Rio Arriba and Colfax, and the Pueblo Nations of Taos and Picuris. The UNM-Taos student body is representative of its communities, with 52% Hispanic and 9% Native American enrollment in fall 2020, making it one of the most diverse student bodies in the state. Our student population is comprised of non-traditional and first-generation students. UNM-Taos is the recipient of several federal grants including three TRIO programs (Upward Bound Math & Science, Student Support Services, and Veterans Upward Bound), Hispanic Serving Institution (HSI) grants including Title V and Title III: Part F STEM, USDA NIFA and LIFT, and most recently, a National Science Foundation (NSF) grant.

About 80% of UNM-Taos alumni remain in the area and provide valuable contributions to the region's intellectual life, economy, cultural community, and primary industries including healthcare, tourism, and construction.

The last decade at UNM-Taos has seen transformative and remarkable growth. From state-of-the-art facilities to future classroom renovations, a nationally-accredited nursing program, award-winning Early Childhood Education and Care program and learning lab, and the rising reputations of the Natural Resources Management, and Film and Digital Media Arts programs, meaningful collaboration with the community focused on scholarship, internship, and workforce development, UNM-Taos' roots are spreading deeper and stronger every year.

Drawing on nationally recognized and research-based practices, such as Guided Pathways, UNM-Taos is committed to academic excellence, which starts with professionals who advise, instruct, and support students in achieving their educational and career goals. In this way, our campus promotes an environment of learning, encourages a growth mindset, and prioritizes continuous improvement both inside the classroom and outside the classroom with a commitment to mentorship and professional development opportunities for our faculty and staff. UNM-Taos professionals draw on high impact practices that increase inclusion and equity such as culturally relevant pedagogy, teaching to learn, and creating a sense of community and belonging college-wide.

What makes UNM-Taos special is our shared commitment to student engagement, learning, and success as defined by each student, whether that is transferring to four-year programs, entering the workforce, gaining new skills to change career paths, or personal enrichment. UNM-Taos provides academic and social supports and wrap around services to promote equitable outcomes for our students.

People from various identities and experiences make UNM-Taos grow and thrive. We offer opportunities for everyone-teachers and researchers, business professionals, skilled tradespeople, and many, many more-in an environment that values the unique experiences and perspectives each of us bring. Join the UNM-Taos familia today!

For firsthand information on why UNM is a great place to work and learn, visit UNM Proud to hear directly from university employees, faculty, students, and alumni. In addition to all the University has to offer, you have the added benefit of living in Taos, New Mexico - a land rich with art, history, culture, and outdoor activities. For more about life in Taos, visit taos.org and NewMexicoTrue. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience in database management skills including entering, maintaining, and analyzing data.
• Experience creating, formatting, maintaining, tracking, and supporting budgets and both electronic and paper-copy file management.
• Demonstrated proficiency in Microsoft Word, Excel, and Outlook (Office 365) and calendar management.
• Excellent Interpersonal Skills to include ability to communicate effectively, collaborate with colleagues, professionalism, and dependability.
• Knowledge of federal and state government purchasing procedures.
• Bilingual Preferred (English /Spanish)

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Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.