Development Coordinator - Milwaukee Office

Development Coordinator

College Possible - Wisconsin

This Work Is Our Mission

At College Possible, we believe talent is universal. For many students, the path to college can feel overwhelming or out of reach. That's where you come in.

We support students on their journey to higher education by providing personalized coaching, resources, and guidance. When you join College Possible, you become part of a team dedicated to making college access and success a reality. Together, we help students navigate the admissions process, overcome challenges, and earn their degrees.

Our Impact

80% of College Possible students are admitted to college 86% of College Possible students enroll in college 93,000+ students served nationwide since 2000

Why Join Our Team?

When you work at College Possible, you're not just taking a job-you're advancing a mission to help more students get to and through college. You'll play a direct role in helping students achieve their educational goals and build brighter futures.

Key Benefits

Professional Growth Access training, mentorship, and career development opportunities as you support student success.

Mission-Driven Impact Make a direct difference in students' lives by helping them access and complete college.

Collaborative Community Join a team that values teamwork, innovation, and excellence in service of students.

Work-Life Balance Enjoy flexible work options, unlimited PTO, and resources to support your well-being.

Your Role as Development Coordinator

We're seeking a highly organized, detailed-oriented, and committed Development Coordinator who will function as a key member of the Wisconsin external relations team, working closely with the Grants Specialist, Marketing and Communications Coordinator, Senior Director of Development, and Executive Director to achieve annual revenue goals. This role will focus primarily on supporting College Possible's individual giving, but will also support other fundraising activities on the external relations team. This role will manage all fundraising operations including database management, gift processing, direct mail campaigns, and event support. This role will also have the opportunity to build relationships with donors and manage campaigns. The successful candidate has a mind for data, exceptional customer service skills, and is detail-oriented and highly organized.

This role will also collaborate with the Program Director to support data integrity and integration between impact and external relations. Primary data analysis functions will ensure that our site's data remains up-to-date and accessible, improving strategic decision-making for leadership, strengthening our ability to communicate impact to donors and external partners, and aligning our local goals with national initiatives.

Development 75%

• Annual Campaigns: Lead on all direct mail and annual fundraising campaign activities. Preparation and execution of all mailings, including the end-of-year campaign and annual impact report. Support and execute direct mail campaigns. Create mailing lists in partnership with the national team, and manage printing, production, and distribution. Through phone calls, emails, and in-person connections, regularly communicate with donors about the impact of their support. With the support of the Senior Director of Development, work with donors with the goal of deepening engagement, renewing annual gifts, and increasing affinity and giving. Collaborate with the Communications staff to write all appeal letters and donor communications.
• Development Operations: Process all donations, grants, and payments in Salesforce with the national team and create prompt acknowledgments. Work with the National team to process gifts from foundations, corporations, and individuals, including monetary, services, and in-kind and send out acknowledgement letters in an accurate, timely manner.
• Database management: Ensure all constituent contact, stewardship, and relationship information is accurately recorded in the database, correcting and updating donor records as needed. Work with the National Development Operations team to create and pull queries, exports and mailing lists from Salesforce as necessary. Perform prospecting and donor research for individuals using iWave.
• Other Duties as Apparent or Assigned: Work with the Development Director on various projects as assigned. Project manage various fundraising campaigns. Assist with planning, coordination and execution of stewardship events to strengthen relationships with donors and community members.

Data Analysis 25%

• Data Collection: Gathering data from various sources, including databases, spreadsheets, and institutional partners who have signed data sharing agreements. Streamlining data collection methods for use with both internal and external stakeholders.
• Data Cleaning and Preparation: Ensuring data accuracy and consistency by removing errors, handling missing values, and transforming data.
• Data Visualization: Creating charts, graphs, and dashboards to communicate findings effectively.
• Reporting and Presentation: Generating reports, presentations, and dashboards to share insights with stakeholders.
• Collaborating with other teams: Working with National data and research team to understand collection methodologies and provide accurate and timely data deliverables for grant proposals and reports.

What You Bring

Education/Certifications/Licenses:

• Bachelor's degree.
• Nonprofit or Fund Development certification preferred.

Related Work Experience:

• Strong project management skills with the ability to oversee multiple projects and deadlines concurrently (required).
• Experience in developing, implementing, and managing direct mail projects (preferred).
• Experience with databases, mailings, and office administration

Computer/Software Skills:

• Strong computer skills, including demonstrated proficiency with Microsoft Word, Excel, Teams, G-suite, and Trello.
• Salesforce experience is strongly

Other Skills, Abilities and Requirements:

• Excellent written and verbal communication skills and strong interpersonal skills.
• Highly organized and detail-oriented.
• Self-starter with the ability to prioritize multiple projects and deadlines simultaneously.
• Strategic thinker and problem-solver, able to work independently.
• Strong analytical skills and the ability to effectively interpret data and reports.
• Demonstrate a commitment to work collaboratively with all constituent groups, including staff, volunteers, donors, program participants, and other supporters.
• Relationship builder with flexibility and sensitivity to balance the perspectives of others.
• Must have a commitment to engage in diversity, inclusion, and equity work.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Must be able to lift and carry up to 15 lbs.
• Must be able to talk, listen, and speak clearly on telephone.

What We Offer

In addition to joining a committed, diverse, values-based organization, we offer:

• Competitive salary range annually based on experience
• Excellent benefits including complete health, dental, life, short-term and long-term insurance
• 401(k) retirement plan
• Unlimited PTO program
• Personalized professional development and growth opportunities

To Join Our Growing College Possible Team

Please apply at: www.CollegePossible.org/careers Include a resume and cover letter.