Senior Associate, Project Delivery, Data FI (Francophone)

Senior Associate, Project Delivery, Data.FI (Francophone)

About Palladium:

Palladium is a global company working to design, develop and
deliver positive impact on the lives and livelihoods of people around the
globe; broaden access to health, water, power, and infrastructure; build
enduring, sustainable, and transformative institutions and market systems to
address global challenges; and conserve the natural world. We operate in over
90 countries and have a workforce of 4,000 talented, motivated, and diverse
staff of all religions, races, languages, and gender identities.

This Opportunity:

Palladium is currently seeking a Francophone Senior
Associate, Project Delivery to support implementation of the Translating Data
for Implementation (Data.FI) award. Data.FI is a global project funded by the
U.S. President's Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency
for International Development (USAID). Data.FI partners with PEPFAR programs to
accelerate and sustain access to high-quality data to expedite HIV epidemic
control and maintenance. Data.FI supports host country governments to enhance
existing health information systems (HIS) and conduct in-depth analysis of
epidemiologic and program data to inform management responses to gaps in
programming and sustain impact by supporting local partner transition.

This is a project role with duration until December 14, 2025,
with possibility of extension.

Location and Compensation:

The position is based in Palladium's Washington D.C. office.

For our
prospective employees in the United States, please note that the full-time
equivalent annual base salary for this position is expected to range from $66,000
to $72,500 and successful candidates may also be eligible for additional,
variable incentive compensation dependent on the role. For part-time employees,
the salary will be prorated based on the actual number of hours worked.

Please be advised
that a final salary offer will be based on various factors, including but not
limited to your qualifications, education, experience, skills, seniority,
performance, and Palladium's business or organizational needs.

If you have any
questions or concerns regarding the compensation for this position, please do
not hesitate to reach out to us. We value your interest in our company and
appreciate the opportunity to discuss this opportunity with you.

You
and Your Career:

If you are a problem-solver, collaborator, and doer, and you
have expertise in project financial management, are highly organized, and have
great attention to detail, we are interested in hearing from you.

We are a learning organization and provide growth
opportunities from the start. We pride ourselves on giving you the
freedom, resources, and guidance to chart a fulfilling career!

Reporting Lines:

The Senior Associate will report directly to the Manager,
Project Delivery. The Senior Associate, Project Delivery serves as part of the
Project Management Unit (PMU) that is responsible for the management and
delivery of a specific activity buy-ins. The Sr. Associate position supports
the management of effective and efficient financial and compliance activities
to deliver work in accordance with contractual obligations, company policies,
local country settings, and client rules and regulations. The Sr. Associate,
Project Delivery, is a valued member of the team completing a variety of tasks
that are critical to high-quality project management. This role works closely
with a Manager, members of the PMU, and Data.FI project staff.

Primary Roles and Responsibilities:

Project Management

• Contribute
  to planning and managing project start-up and closeout including assisting
  with registration, and establishing project offices and facilitating
  finalized leases
  
• Serve
  as a liaison between corporate services, Senior Managers, Project
  Delivery, and the Compliance and Project Excellence Hub, and the project
  
• Contribute
  to the preparation and maintenance of project specific components of the
  project management manual
  
• Actively
  engage in the development, review, and tracking of progress against
  project work plans
  
• Lead
  the development of internal and external reporting, (quarterly Internal
  Project Reviews (IPRs), CPARs, project risk assessments, annual reviews,
  and client deliverables) and ensure these outputs are fit for purpose
  
• Ensure
  project issues and risks are reported on, managed and mitigated, and
  escalate risks and issues to practice, project, or Compliance Hub
  leadership, as required
  
• Support
  development of project subcontractor and grants management procedures
  compliant with both internal policies and procedures, and client rules and
  regulations
  
• Lead
  internal PMU administration, including drafting weekly meeting agendas,
  taking notes for distribution, tracking tasks, maintaining calendars and
  deadline reminders
  
• Actively
  anticipate project needs and providing compliant, flexible recommendations
  on processes, or assigned responsibilities, such as suggesting adequate
  timelines for reviews and coordination between HQ and field offices,
  proactively handling PMU administrative tasks, etc.
  
• Contribute
  to formal training and informal mentoring of new and junior PMU staff
  
• In collaboration with the Compliance and Project
  Excellence Hub and corporate services, support training and giving guidance to
  project staff on and ensure compliance with company policies, and client rules
  and regulations (covering as required, risk management, project planning, human
  resource management, monitoring, reporting, finance, procurement, logistics,
  IT, communications, audit support and all other project management matters)
  

Contracting and Compliance

• Demonstrate
  mastery of company policies, SOPs and Guidelines and client rules and
  regulations (covering for example: security, occupational health and
  safety, risk management, planning, human resource management, monitoring,
  reporting, finance, procurement, logistics, IT, communications, audit
  support and all other such implementation matters)
  
• Lead
  procurements, budgets, reports, and other documents, with oversight from a
  Manager, to ensure compliance with relevant policies and procedures; work
  with in-country finance and operations staff to ensure compliance with
  SOPs
  
• Manage
  service providers and address contractual and payment matters as needed
  
• Work
  towards a mastery of procurement guidelines; use critical thinking skills
  and consult with PMU and the C&C team to work through complex
  procurements
  
• Assist
  in monitoring quality of field procurement; ensure compliance with company
  anti-corruption and due diligence processes; conduct periodic spot checks
  
• Support
  development of project subcontractor and grants management procedures
  compliant with both internal policies and procedures, and client rules and
  regulations
  
• Manage
  service providers and address contractual and payment matters as needed
  
• Complete
  first drafts of partner and vendor agreements, work orders and
  modifications
  
• Put in
  place systems to accurately monitor procurements (including consultants)
  from start to finish

Technical Contributions

• Develop
  a working understanding of the technical work across Data.FI
  
• Coordinate
  with activity leads to plan attainable and sustainable ways of
  incorporating anti-oppressive, socially inclusive strategies
  
• Contribute
  to technical assistance through reviews, engaging in work planning and
  discussions with the field team, etc. to build skills with the goal of
  taking on a more senior role, such as director of project delivery or a
  functional area

Client Relationship Management

• Support
  the monitoring and maintenance of compliance with head/prime contracts
  
• Manage
  and supports contract amendments as required
  
• Provide
  inputs and support to other PMU members on any client communication or
  reporting needs
  
• Support
  project advocacy with internal and external stakeholders

Financial Management

• Advise
  field teams on company policies for financial management to ensure they
  are implemented in compliance with the client's rules and regulations
  
• Support
  efforts to ensure project levels of delegated authority issued are in
  accordance with Palladium's
• Expenditure Approval and Signature
  Authority Policy and Guidelines and facilitate the process for
  higher-level approvals as required
  
• Support
  establishing project charge codes, ensuring they are fit for purpose and
  meet client's and project's requirements for cost allocation, monitoring
  and evaluation, and client reporting
  
• May
  work with Treasury to assist with project bank accounts set-up including
  getting any appropriate company or project signatories
  
• Support
  ensuring the project financial calendar is adhered to
  
• Lead
  development of project budgets
  
• Lead
  monthly monitoring of all expenditures against budgets, supports monthly
  project forecasting
  
• Support
  project financial / cash-flow planning, review funding requests from the
  field to avoid excessive cash balance
  
• Review
  Field Vouchers and ensuring supporting documentation is complete and
  accurate
  
• Complete
  Payroll Audit of in-country staff salaries
  
• Help
  with management of partners and vendors finances, including processing of
  work orders and invoices
  
• Assist
  with internal financial reporting and tasks including budgeting,
  forecasting, accruals, reviewing partner and vendor invoices, and any
  other ad hoc financial reporting assignments
  
• Cultivate
  a higher-level view of project finances and work towards continuous
  improvement on forecast accuracy
  
• Support
  preparation of contract action requests (i.e., travel, personnel
  additions/changes, partner, grant, budget realignment, etc.)
  
• Support audit processes and ensures retention of
  project records is compliant with company policy

Human Resource Management and Recruitment

• Coordinate
  input and support from HR for recruitment and contracting expatriate, TCN,
  and other personnel as needed
  
• Train
  in-country staff to complete project staff and consultant recruitment;
  Support in-country staff with project staff and consultant recruitment and
  due diligence
  
• Maintain
  project data on relevant systems for short-term and long-term staff and
  consultants
  
• Support the mobilization and demobilization of all
  international staff (short-term and long-term) including contracting, travel
  management, payments etc.

Business Development / Other

• Contribute
  to company growth by supporting well-managed projects, ensuring Palladium
  is seen positively by clients for consideration in future business
  development
  
• Provide
  input and supports business development of the company as required
  
• Researches
  trends and identifies opportunities for improvement within the project
  
• Maintains
  an understanding and keeps abreast of current events, with a particular
  attention to those that affect Data.FI and Palladium's priority
  countries and those that affect the topical focuses of the project
  
• Complete other duties as assigned

Essential Criteria:

• Fluency
  in French is required
  
• Bachelors
  degree in business administration, Finance or Accounting , or 5 years of
  equivalent relevant experience
  
• Works
  with respect and dignity for all colleagues and contributes to a
  cooperative team working environment
  
• Previous
  experience with managing projects or activities, using customer service
  skills, and/or completing tasks where high quality organizational,
  financial, or managerial skills was needed
  
• Basic
  understanding of management including organizational skills and attention
  to detail
  
• Excellent
  written and verbal communication skills
  
• Financial
  acumen and the ability to interpret and analyze financial reports
  
• Sound
  problem solving and decision-making skills
  
• Strong
  management skills with ability to train and develop staff
  
• Ability
  to travel and work in developing countries for extended periods of time if
  needed
  
• Ability to work with a low level of supervision and as
  a part of a team when required
  

Desirable Criteria:

• Experience
  working within an international organization or firm
  
• Experience
  supporting work implementing USAID or other donor funded projects
  

All qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age, or status as a
protected veteran.

Should you require any adjustments or
accommodations to be made due to a disability or you are a neurodivergent
individual, or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding
as "the preventative action taken by Palladium to protect our people, clients
and the communities we work with from harm". We are committed to ensuring that
all children and adults who come into contact with Palladium are treated with
respect and are free from abuse. All
successful candidates will be subject to an enhanced selection process
including safeguarding-focused interviews and a rigorous due diligence process.