Administrative Operations Coordinator (Orlando, FL)

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Admin Operations Coordinator will coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services.

This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors.

This position typically will advise and counsel: unit management and staff.

This position will supervise: NA

Job Duty 1 -
Provide support in unit and or project budget administration; maintain budget related records and generate reports.

Job Duty 2 -
Process purchasing related records and transactions; maintain inventory records.

Job Duty 3 -
Coordinate building operations maintenance which typically includes building access control.

Job Duty 4 -
Coordinate delivery, installation and inter-office movement of furniture and equipment.

Job Duty 5 -
Coordinate new employee intake process including initiation of related documentation and data input.

Job Duty 6 -
Maintain unit administrative related policies and procedures.

Job Duty 7 -
This position may hire, train, and supervise student employees.

Job Duty 8 -
Perform other job-related duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Six years of job related experience

Extensive administrative experience working in a high-volume and deadline-driven office setting.
Proficient with Microsoft Office Suite and ability to learn and adapt to new software packages competently.
Wpm: 40- 60
Experience with booking travel arrangements and calendar management.
Experience with organizing and scheduling meetings and events.
Experience with taking meeting minutes and creating presentations.
Excellent time management skills to ensure efficient functioning of schedules and division operation.
Ability to establish and maintain effective working relationships to maintain a high level of internal and external customer satisfaction.
Excellent written and verbal communication skills to write and proofread reports as needed and to maintain professional communication with customers.
Candidates must be able to obtain and maintain a Procurement Card (PCard).
Candidates must be able to obtain and maintain an active security clearance.
The position requires in-office/ in-person attendance in Orlando, Florida.
The position requires periodic travel to and from Georgia Tech Research Institute and Georgia
Institute of Technology locations in Georgia, Florida, Arizona, and Utah.

SKILLS
This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening

This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will require travel
This position does require a security clearance.

Successful candidate must be a US Citizen

Grade A7
Anticipated hourly/annual rate: $23.02 to $31.30 commensurate with qualifications