Administrative Assistant/Operations Coordinator

22nd Century Technologies, Inc.
Pay Rate: $21.89/Hr. on W2
United States, Michigan, Ann Arbor
Aug 27, 2025
Title: Administrative Assistant/Operations Coordinator Pay Rate: $21.89/Hr. on W2 without benefits Location: Ann Arbor, MI 48105 Duration: (12+months) Contract Working Hours: First Shift (Monday- Friday) Position Summary: This position is responsible for providing administrative support to the department as it relates to the development, implementation and delivery of community enrichment courses, programs, services and special events. Role and Responsibilities: Serve as the primary Operations support person for Community Enrichment and support to Program Development Managers (PDMs) to ensure effective implementation of community enrichment courses, programs, services and special events, including but not limited to completion of detail sheets, creating CRN's, ensuring access to registration is accurate and available in a timely manner. File, manage, retrieve and compile departmental documents, records and reports for strategic and operational planning. Facilitate the processing of employment and payroll information for newly hired instructors and process contracts for services and/or instruction as applicable. Gather, organize, compile and process department financial transactions including but not limited to requisitions, invoices, receiving reports, and other related financial documents. Facilitate expense/budget transfers and other activities related to departmental budgets as needed. Prepare contracts, invoices, reports, memos, letters, financial statements and other documents to track and monitor related expenditures. Serve as the administrative contact for LERN Accreditation, to include maintaining records, monitoring timelines and compiling data to support the application process. Support Provide written and verbal guidance to course participants, instructors, staff and other constituents to ensure compliance with college requirements, state funding and/or grant requirements. Order and prepare supplies and materials, including but not limited to instructor packets, audio-visual equipment, course handouts, books, etc. and ensure timely delivery to classroom (instructor) for both on-campus and off-campus locations. Process evaluations and assessments and distribute informational summaries of their results to Department Managers and the Vice President of Economic & College Development. Maintain working knowledge of procedures and provide administrative support for all grant funded and specialized programs, such as the Michigan Motorcycle Safety Program, the Michigan Department of Education State Continuing Education and Clock Hours (SCECH), Michigan Talent Connect, (MiTC), Huron Area Valley Coding Organization (HUVACO), and digital badging; including, but not limited to completion of detail sheets, creating CRN's and ensuring access to registration and program data is accurate and reported in a timely manner. Maintain, revise, and update the necessary database(s) for the department and be responsible for providing managers and administrative leadership in several departments with detailed and accurate information related to community enrichment initiatives. Other duties as assigned. Required Knowledge, Skills and Abilities: High school diploma or GED equivalent and 4 years relevant work experience and 30 credit hours in related coursework OR the equivalent combination of education and work experience. Extensive experience in database management to include Internet and cloud storage platforms. Ability to pull data in order to provide reports for data analytic evaluations. Demonstrated proficiency in the use of Microsoft 360, particularly in the areas of word processing, appointment scheduling/management on behalf of PDMs, data processing/reporting and project management. Competency in basic math, proofreading, grammar and spelling. Written communication skills necessary to compose and edit office correspondence. Ability in statistical calculations, bookkeeping, and budget reconciliation needed for cost center accounts. Accurate keyboarding at 55 WPM.