Business Office Assistant/Events Manager (BLANK AST 3)

Under supervision of the Business Operations Manager, provide support for faculty, staff and students in the areas of general administration, travel and entertainment, purchasing and accounts payable. Supports the DSS Blue Cluster as well as the centers and programs that the unit manages with operational and financial functions of the department, with a strong emphasis on business process coordination, fiscal compliance, and administrative efficiency. Assume responsibility for planning, managing and implementing a wide variety of events and conferences for Department Chairs and Directors for the Division of Social Sciences (Blue Cluster) in the College of Letters and Science. Work within complex university policies and procedures related to the use of campus facilities and services. Evaluate event requirements, develop comprehensive cost projections and provide complete event management for university and non-university clients within university guidelines. Assist in day-to-day operations. Respond to general inquiries in person, by email, or on the phone.

Apply By Date: September 11, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Experience managing large complex conferences and events including planning, decision making, contracts, and policy implementation.
• Experience reconciling expenses and tracking budgets, including preparing reports and monitoring expenditures across multiple accounts.
• Experience using organizational and time management skills to prioritize and coordinate multiple complex and detailed projects simultaneously.
• Establish priorities, work accurately despite constant interruptions and under pressure of deadlines.
• Experience with Microsoft Office Suite and publishing software to create event materials and support events; and with website management software to make updates and changes to web pages.
• Experience using interpersonal, customer relations and communication skills to effectively interact and communicate with clients, faculty, staff and administrators; and to provide excellent customer service to a culturally diverse constituency of internal and external clients.
• Knowledge of purchasing policies and procedures and experience with purchasing supplies and travel and entertainment.

Preferred Qualifications

• Experience with AggieExpense, AggieBuy, AggieShip and Aggie Enterprise.
• Experience with multimedia audio and visual programs and applications.
• Event management experience in an academic environment.
• Knowledge of university event policies and procedures including principles of risk management and liability as related to events.

Key Responsibilities

• 50% - Business Office Assistant
• 50% - Event Support

Department Overview

(This is not a remote position but a hybrid schedule will be possible)
The Blue Cluster is a large complex academic unit within the Social Sciences. It is comprised of the Departments of Economics, History and Military Science, as well as the following programs: Jewish Studies, Hemispheric Institute on the Americas, East Asian Studies, Poverty Research Center, , History Project, and the California History Social Science Project.. All are teaching and research units within the College of Letters & Science. The Blue Cluster has 76 senate faculty, 10 Unit-18 & Continuing Lecturers, over 100 non-senate academic employees of varying titles per quarter, 20+ career staff, 160+ graduate students, & 2200+ undergraduate majors.
The University of California, Davis (UC Davis) is committed to creating a welcoming and inclusive environment for all employees and students. Our excellence in research, teaching, and service are embodied by members of our academic community who share our commitment to these values. A variety of resources and programs are available to academics, staff, and students that reflect the core values reflected in our strategic plan:
"To Boldly Go," our Principles of Community, the Office of Academic Affairs' Mission Statement, and the UC Board of Regents Policy 4400.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14/hour
• Salary Frequency: Bi-Weekly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): In person three days a week 8 hours per day (flexible on the hours between 7 AM-6 PM) and remote two days per week. In addition, when there is an in-person event requirement, the expectation would be that they flex their schedule to be in person
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work flexible schedule and occasional overtime including evenings and weekends to meet operational and business needs of the unit.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks