New

Project Coordinator

North Carolina State University

$55,000 - $60,000

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Sep 04, 2025

Posting Information

Posting Number	PG194211EP
Internal Recruitment	No
Working Title	Project Coordinator
Anticipated Hiring Range	$55,000 - $60,000
Work Schedule	Monday - Friday, 8:00 am - 5:00 pm (weekends and nights as needed)
Job Location	Raleigh, NC
Department	College Business Services - Poole College of Management
About the Department	The NC State Poole College of Management is a nationally recognized, research-driven and student-centered business school housed at a top-tier public university known for excellence in science, technology, engineering and math ( STEM). Guided by NC State's land-grant mission, Poole delivers high-value, high-return business education that's accessible, practical and impactful. With 4,400+ students, 35,000+ alumni and 190+ faculty and staff, Poole is a vibrant community of scholars, teachers, advisors, career coaches and industry experts dedicated to student and alumni success. In just over 30 years, the college has built a strong reputation, with several business analytics programs consistently ranked in the top 10 in the nation. Poole offers a robust portfolio of academic and non-credit programs, including undergraduate degrees in accounting, business administration and economics; professional master's degrees in accounting ( MAC), business administration ( MBA) and management (specialized master's); master's and doctoral degrees in economics in collaboration with the College of Agriculture and Life Sciences; as well as graduate certificates, Executive Education and Lifelong Learning programs. The college prepares students for successful careers through high-impact experiences such as practicum projects, case competitions, career mentorship and global programs so they graduate with the skills, connections and confidence to lead. Our faculty are thought leaders who publish in leading academic journals and share timely insights through the Poole Thought Leadership platform. Academic departments include Accounting; Economics; Finance; Information Technology, Analytics and Operations ( ITAO); Management, Innovation and Entrepreneurship ( MIE); and Marketing. Our signature initiatives - including the Business Analytics and AI Initiative, Business Sustainability Collaborative, Enterprise Risk Management Initiative, and Supply Chain Resource Cooperative - connect students and faculty with industry to tackle real-world challenges. Poole is fully accredited by AACSB. Explore how we think and do: poole.ncsu.edu
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Project Coordinator will serve as a primary source of project coordination and support as well as serve as the primary point of contact for day-to-day facility management. The Project Coordinator works collaboratively with, and across, the various departments and functions within the college, where they will serve as the primary administrative lead in regard to strategic projects within the college. Key responsibilities include but are not limited to: Support the Director of Strategic Projects with project planning, communication, and implementation. Assist with the compilation, analysis, and reporting of data related to managed projects Design, develop, and manage Smartsheet projects, streamlining workflows and enhancing efficiency. Lead and execute the Poole College Office Refresh Program, ensuring a modern and functional workspace environment. Oversee daily facility management operations, proactively addressing maintenance, housekeeping, and grounds needs and ensuring a safe and functional environment. Communicate facility-related updates and policies to the college and stakeholders. Manage and mentor student workers (facility assistants), fostering a productive team environment and ensuring effective task completion. Support the Director of Strategic Projects with the development, administration, and analysis of the annual college facilities survey. Serve as facility and SAT liaison between the college and the university. Assist in the management and tracking of keys and card access to Poole College facilities. Plan, coordinate, and schedule periodic risk management trainings for the college. Coordinate Waste, Reduction, and Recycling initiatives and requests within the college. Conduct comprehensive database audits (e.g., keys, SAT card access, active phone lines), ensuring data accuracy and compliance with college policies. This role is ideal for a highly organized, detail-oriented professional who thrives in a collaborative environment and is passionate about improving operational efficiency. The Project Coordinator will play a critical role in ensuring the success of key initiatives and maintaining a high-functioning, well-supported facility environment for the Poole College community. Through strategic coordination, clear communication, and proactive problem-solving, the individual in this position will contribute meaningfully to the college's ongoing growth and success.
Other Responsibilities	In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Education and Experience	Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	The project coordinator must thrive in a fast-paced, service-oriented environment and enjoy interacting with a variety of constituents to include students, vendors and administrators. This individual must demonstrate great attention-to-detail and accuracy; have excellent written communication, interpersonal, and organizational skills, and, be able to manage multiple tasks and competing priorities. This person must be comfortable taking initiative while also being an active participant within a team environment. Proficiency in MS Office suite - Word, Excel, and PowerPoint or similar tools
Preferred Qualifications	At least 2 years of experience in university academic environment. Previous event planning experience. Experience with Moodle.
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	08/28/2025
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include a cover letter, resume and contact information for three professional references.

Position Details

Position Number	00111422
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	200111 - College Business Services - Poole College of Management
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.