Contract Specialist

Job Title: Contract Specialist

Location: Orlando, FL (Onsite)

Employment Type: Full-Time

Work Status: Exempt

Reports To: Director of Risk Management

Company Overview

Acousti Engineering Company of Florida is a leader in commercial and residential drywall and acoustical ceiling construction. With over 75 years of industry experience, we are known for our commitment to quality, safety, and innovation. We foster a collaborative and performance-driven environment where our employees grow and succeed.

Position Summary

We are seeking a detail-oriented and process-driven Contract Specialist to join our corporate Legal and Risk team. This individual will be responsible for facilitating and managing the contract lifecycle for customer and subcontractor agreements through Ironclad, our contract lifecycle management system. The ideal candidate will support day-to-day contract activities, ensure compliance with company standards, and play a central role in contract organization and execution across multiple branches.

Key Responsibilities

• Collect, upload, and manage incoming customer contracts from various branches in Ironclad
• Tag clauses and metadata in Ironclad to optimize searchability and compliance tracking
• Generate, distribute, and manage preliminary notices to owner for new projects
• Facilitate subcontractor agreements (master service agreements and work orders) including drafting, issuing, obtaining signatures, and archiving documents
• Liaise with branch staff to gather contract information and resolve documentation issues
• Collaborate with the legal team to draft contract addenda and modifications as needed
• Participate in the development and implementation of standard processes and training materials for contract centralization
• Support ongoing improvements to contract workflows and documentation accuracy
• Maintain high levels of organization, confidentiality, and attention to detail across all contract-related activities

Qualifications

• Strong reading comprehension and language skills
• Highly organized and process-oriented
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work cross-functionally
• Comfortable learning and using contract management tools (Ironclad experience is a plus, but not required)
• Ability to work independently while recognizing when to seek guidance

Preferred Qualifications

• Bachelor's degree in Business, Legal Studies, or related field preferred
• Experience working in legal, compliance, or administrative contract roles is a plus
• Familiarity with contract lifecycle management software or corporate legal workflows
• Exposure to construction or subcontracting environments is beneficial

What We're Looking For

We're open to candidates from a variety of educational and career backgrounds. Successful applicants will demonstrate strong attention to detail, critical thinking, and a desire to grow into the role. Recent graduates with relevant skills and a passion for structure and compliance are encouraged to apply.

Work Environment

• Full-time onsite role based in Orlando, FL
• Expectation to support various branches as processes are centralized
• Regular interaction with branch managers, legal team members, and other departments

Interview Process

• Stage 1: Initial screening with internal recruiter
• Stage 2: Interview with Hiring Manager
• Stage 3: Final interview with department leadership
• Stage 4: Offer

Why Join Acousti?

At Acousti, we offer more than just a job; we provide opportunities for growth and development in a collaborative, supportive environment. As a valued member of our team, you'll enjoy:

• Competitive Compensation: Based on experience, with opportunities for career progression
• Comprehensive Benefits Package: Including health, dental, and vision plans
• Retirement Savings: 401(k) program with company matching
• Company-Paid Insurance: Life insurance and long-term disability coverage
• Paid Time Off (PTO): Vacation, sick leave, and paid holidays
• Supplemental Insurance Options: Additional health-related benefits

Employee Perks

Acousti recognizes and appreciates the contributions of our employees, which is why we offer several perks to enhance your work-life balance and career development:

• Learning & Development: Access to training programs and career advancement opportunities, including tuition reimbursement
• Company Events: Team-building activities and company-sponsored events to foster a strong, collaborative culture
• Employee Referral Program: Earn rewards by referring your family and friends to join our team
• Employee Assistance Program (EAP): Providing support for both personal and professional challenges

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Acousti Engineering is at-will.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a))