Associate Event Coordinator

Job Summary

Assists in managing, organizing, administration functions of surgeon educational events as required for KLS Martin and North American SORG.

Essential Functions, Duties, and Responsibilities

• Organize and coordinate both live and virtual third-party surgeon educational events.
• Coordinate meeting logistics, including (but not limited to) attendee registration, transportation, accommodations, meals, and technology.
• Research and maintain relationships with vendors for event support services.
• Coordinates budget planning and ensures that events stay within cost projections.
• Assist in ensuring KLS World - educational facility is turnkey for courses.
• Act as a liaison to Product Managers, facilities staff, lab coordination, and other event contributors to ensure event success.
• Produce and edit course marketing materials as needed.
• Support in-house and third party in-person and virtual events requiring weekends and travel, attending Board meetings, courses, and special events.
• Provide administrative support for SORG when needed.
• Maintain a working knowledge of Salesforce.com as needed.
• Provide support for improvements in Customer Relationship Management, Reporting, and Marketing Campaigns
• Performs other duties as assigned by the KLS Martin executive team or the Marketing and Education Specialist
• Retrieval and interpretation of documents, knowledge of the Quality Policy & Safety
• Program, report product complaints and adverse events, understand and follow off-indication regulations.
• Maintain proficiency in the ability to package & ship products to the office or other field locations
• Submit expenses for reimbursement following the company travel policy.
• Use of SAP

Educational and Experience Requirements

• Bachelor's degree or 4 years of event planning experience required
• Administrative and event coordination experience strongly preferred
• Proficient user of Microsoft Office applications.
• Up to 25% Travel Required

Knowledge, Skills, and Abilities

• Adhere and support KLS Martin's quality and safety policies and procedures.
• Ability to retrieve and interpret documentation.
• Strong interpersonal skills with the ability to effectively communicate at all levels internally and externally.
• Problem solving & decision making /adaptability & flexibility.
• Strong leadership skills are required.
• Must be comfortable with working around cadavers, as well as pictures and videos of live surgery.
• Demonstrated ability to effectively communicate both verbally and in writing.
• Ability to manage multiple priorities.
• Possess intermediate to advanced level knowledge of Microsoft Office software applications.
• Ability to work with minimal supervision

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Verbal communication
• Written communication
• Public speaking/group presentations
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Basic mathematical concepts (e.g. add, subtract)

Physical Requirements

• Sitting for extended periods
• Standing for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds various items
• Pushing/Pulling
• Bending/Stooping
• Reaching/Grasping
• Writing

Hazards

• Normal office environment
• Housekeeping and/or cleaning agents