Senior Administrative Assistant

Job Description:

Position Overview

The Sr. Administrative Assistant provides support to three executives in their daily administrative duties. This role is responsible for managing the executives' day-to-day calendar, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events.

Primary Duties & Responsibilities

• Provide comprehensive administrative support to three executives, including calendar management, expense processing, and coordination of domestic and international travel.
• Plan and execute all aspects of departmental meetings and events, including logistics, catering, scheduling, and may be required to attend and actively support select meetings to ensure seamless operations.
• Create high-quality PowerPoint presentations incorporating graphs, charts, and other visual elements.
• Handle sensitive and highly confidential information with discretion and professionalism.
• Organize and maintain filing systems, including correspondence and other records.
• Collaborate with other departmental administrative staff to schedule meetings, align executive calendars, and stay informed on cross-functional activities.
• Provide backup support to other administrative staff at World Headquarters.
• Perform other duties as assigned.
  

Qualifications (Include education, experience, technical, travel and language requirements)

• 2 - 4 years of prior administrative assistant experience, with a minimum of a high school diploma or equivalent.
• Strong verbal and written communication skills, including experience drafting executive-level correspondence.
• Excellent organizational skills and ability to manage multiple priorities effectively.
• Proven ability to independently manage multiple high-priority tasks and complex projects with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.
• Expert-level proficiency in Microsoft Office Suite including Teams, SharePoint, Excel, Word, PowerPoint.

Workplace Location/Schedule

• Location: ESAB WHQ - 909 Rose Avenue - 8th floor, North Bethesda, MD.

• Work Schedule: 4 days in office (1 day remote) (8a.m. - 5p.m.)

Pay Range: