Academic Advising Supervisor

Bachelor's degree in a related field or equivalent and 8 years of professional experience

• Experience advising pre-health or life-science majors is preferred.
• Experience with lower and upper level and transfer-student advising is preferred.
• Strong service ethic as well as excellent organizational skills and attention to detail are essential qualities for this position.

• Sit at a computer for extended periods of time.
• Light lifting.

• Advisees will be lower- and upper-level and transfer students.
• Maintain consistent contact with their students and respond in a timely manner to inquiries from their students.
• Maintain communication with students experiencing academic difficulty and participate in the Connect and Complete process with these students.
• Serve as the primary advisor who works with students who have received Academic Warnings, are on Academic Probation, or have Academic Dismissal.
• Assist students with referrals to other units at UGA including the Office for Student Success and Achievement, Accessibility and Testing, and the Pre-Professional Advising Office.
• This position involves extensive prep time and proficiency with various campus systems, software, and resources including Athena, Degree Works, and SAGE.

• Assign freshman and transfer students to the Biomedical Physiology advisors for orientation session advisement.
• After the initial session, assign new students to the program's advisors.
• Update advisor assignments in SAGE management for over 1000 students.
• Update the master advising list that tracks all students in the program, as well as update lists of majors via Banner and Argos.
• Search for and initiate contact with students who are new to the program.
• Maintain listserv memberships for majors and minors and use the listservs to disseminate information to our majors and minors as needed.
• Serve as Graduation Certification Officer for the program for all students. This includes verifying that academic requirements have been met, resolving discrepancies, and remaining up-to-date on and communicating University policies related to graduation.
• Coordinate graduation-related events with the College Convocation Planning Committee.
• Serve as liaison to the Registrar's Office to communicate degree program changes and remain informed regarding modifications to the University's curriculum policies and procedures.
• Learn to utilize Banner for room and course scheduling and provide exceptions and overrides to students enrolled in our courses.
• Track students' career progression post-graduation.
• Support recruitment, enrollment, and retention functions in the program.
• Perform data entry on the program's website.
• Pull reports from Argos and provide information to the Department and College in a usable manner including, but not limited to program enrollment metrics, Dean's and President's Lists, and curriculum changes.
• Provide analytical support for the program by extracting and compiling data from reports to assist with establishing programmatic operational policies and procedures and with strategic planning.
• Serve as a liaison to academic departments and provide timely departmental updates to our Department's advising staff.
• Arrange periodic meetings with the Pre-Professional Advising office to update us on changes to pre-professional student needs.

• Direct, coordinate, and evaluate the activities of Biomedical Physiology advisors.
• Implement training and serve as lead mentor for new advisors, including recommending standardized advising practices.
• Coordinate and support advisor professional development through training and certifications offered by the University.
• Work directly with the Biomedical Physiology Director on developing goals for enhancing the program's academic advising experience for students.
• Plan and implement changes in programmatic operational policies and procedures as they relate to the advising staff.
• Plan and conduct the first day of Freshman and Transfer Student orientation sessions throughout summer and early January. This includes coordinating the presence of advising, staff, and faculty.
• Serve as the main point of contact for academic advising in consultation with the Biomedical Physiology Program Director.
• Represent the College on the Academic Advising Coordinating Council (AACC) meetings, AACC small college meetings, and various other ACC subcommittee meetings as a voting member and update advisors on subsequent policy changes.
• Attend Advising Leadership and Orientation Huddle Meetings as the representative for the College.
• Attend other meetings related to student success, for example Experiential Learning meetings when faculty cannot attend.
• Teach a Training and Development class once a year for Cross-College Advisement with FACS and Public Health.

• Attend staff and committee meetings, classes, and training sessions offered on campus.
• This can include, but is not limited to, UGA's Certificates in Academic Advising, Advisor Workshops, and campus training to maintain and enhance cultural competence.