Director for Graduate Program Advising & Admissions

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Job Details:

Purpose

The Director for Graduate Program Advising & Admissions will be responsible for directing program advising and admissions for prospective and current students in the non-Option III (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs and for supervising program coordinator(s) on program recruitment, advising, and admission. This position will report directly to the Associate Dean for Student Services and closely partner with internal stakeholders, especially with the Graduate Advisor and the Assistant Dean for Graduate and Doctoral Programs.

Responsibilities

Program Advising & Administration

• Collaboratively partner with Office of Student Services teammates to develop, maintain, and strengthen programs and services for graduate students.

• Proactively inform the Associate Dean for Student Services and Graduate Advisor on student issues, cases, and progression.

• Consistently maintain a timeline, standard operating procedures, and strategic initiatives documentation for the Graduate Program Advising & Admissions unit.

• Ensure that core/key processes and procedures for programs and services for graduate students are accurately and timely documented.

• Provide information and guidance to applicants and current students on:admissions and admission procedures; program/degree requirements; University, Graduate School, and School of Nursing policies and regulations, including progression policies

• Assist graduate students with the registration process, advice on program policies and procedures, and connecting to available resources, including the Graduate Advisor and Office of Student Service teammates.

• Coordinate processes (including scheduling meetings and submission of nominations) for awarding Graduate School fellowships and awards to graduate students.

• Provide students with in-depth information and clarification of institutional and graduate program rules and regulations.

• Assist Graduate Advisor with:preparing and submitting petitions, nominations, and official letters; maintaining information about the graduate programs for the graduate catalog, graduate handbook, and other reports or documents.

• Maintain accurate and complete files and process paperwork for prospective, incoming, and current graduate students and alumni, including program milestones, programs of work, and graduation.

• Ensure students are provided with accurate information in a timely fashion

• Train and cross-train program coordinators and Office of Student Services teammates to share information and processes to ensure sustainability and quality of programs and services by documenting unit timelines, standard operating procedures, strategic initiatives, and success metrics.

Admissions & Recruitment

• Coordinate all administrative components of recruitment:Proactively collaborate with Graduate Advisor and program heads to develop recruitment strategies; Plan, organize, and execute recruiting efforts and events, including virtual and in-person recruitment events and information sessions

• Communicate with prospective graduate students to convey the various admission and program requirements, degree programs, deadlines, and funding opportunities.

Coordinate all administrative components of graduate admissions, progression, fellowships, and student facing activities (such as coordinating and tracking applications for TA and GRA positions) for non-Option III programs (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs:

• Manage the application file screening, review, and decisions process

• Communicate with applicants from admission to enrollment

• Facilitate the review of completed applicant files during the Graduate Admission and Progression Committee meetings where admission decisions are made.

• Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrolled.

• Plan and participate in new student orientations, including connecting students to Office of Student Services staff, programs, and services for students.

• Coordinate the updating of webpages, brochures and public materials for the graduate programs

Student Events/Activities

• Provide staffing support at Office of Student Services activities (e.g., Commencement and Graduation, Light the Lamp/White Coat Ceremony, Welcome/Back-to-School, Gone to Texas/Nursing)

• Communicate and collaborate with staff, administrators, and faculty working on Option III programs and services as needed.

Required Qualifications

• Bachelor's degree in higher education administration, education, business, or healthcare and at least 5 years of experience working in a higher education, education, business administration, or healthcare setting.

• Demonstration of outstanding teamwork and collaboration skills and attributes

• Outstanding interpersonal, organizational, and communication skills and professional demeanor.

• Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including students, staff, faculty, and administrators.

• Experience working with Microsoft Office, especially Excel and PowerPoint.

Preferred Qualifications

• Advanced degree in higher education administration, education, business, or healthcare or at least 10 years of experience working in a higher education, education, business administration, or healthcare setting.

• Experience in The University of Texas systems, policies, and procedures pertaining to program advising, recruitment, and admissions.

• Experience training, developing, and supervising staff.

Salary

$75,000

Working Conditions

• Typical office environment

• Repetitive use of a keyboard at a workstation

• Occasional evening or weekend hours may be required during busy periods

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.