Admin. Asst. III (Part-Time)

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Pathology

Under general supervision the incumbent provides administrative and programmatic support to the Department CAO, Vice Chairs, and the Department team. Provides operational analysis, planning, and coordination of a broad range of initiatives for the Department. Creates and analyzes customized monthly Department strategic focused metrics and communications. Independently prioritizes and schedules appointments for the Department Vice Chairs of Clinical, Anatomic and Academic Affairs. Establishes and maintains responsive administrative procedures and follows-up to ensure the timely, correct completion of office projects. Responsible for processing Vice Chair's business travel reimbursements. Assist the faculty members in arranging meetings, trouble-shooting issues, reimbursements and providing administrative support for staff engagements and events.

Required:

• Demonstrated ability to initiate improvements in operations based on independent analysis and problem-solving.
• Experience providing administrative support including scheduling calendars and meetings, coordinating travel, prioritizing mail, screening telephone calls, and general office management.
• Demonstrated ability to gather, evaluate, analyze and present data in response to information needs.
• Proven ability to manage and prioritize a workload with multiple deadlines, frequent interruptions, and changing priorities.
• Ability to anticipate problems and needs and take necessary action to eliminate or mitigate potential negative effects.
• Demonstrated experience in developing, writing and implementing operational procedures.
• Effective oral and written communication skills.
• Demonstrated skill to use Microsoft Word, PowerPoint and Excel. Excellent telephone and interpersonal communication skills Demonstrated command of the written and spoken English language.
• High school diploma or equivalent experience
• 3-5 years with BA/BS or equivalent combination of education and experience

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.