Travel & Procurement Coordinator II

The Travel and Procurement Coordinator II plays a key role in managing travel and procurement tasks for the Business Center. This position serves as the primary point of contact for colleges and divisions on procurement-related activities. This position monitors and processes requisitions daily through UCF systems. The Travel and Procurement Coordinator assists in developing solicitations for bids and participates in creating contracts, leases, and supplier agreements. This position acquires goods and services using assigned procurement cards and ensures accurate receipt documentation. This position collaborates with Procurement Specialists to resolve issues, maintain visibility, and support end-user communications and training. The Travel and Procurement Coordinator is expected to work independently in a complex, fast-paced environment and ensure compliance with procurement policies and fund use guidelines.

UCF is seeking to fill multiple roles within the College of Science (COS) and the College of Engineering and Computer Science (CECS). Candidates for this job posting will be considered for additional vacancies in these departments.

Responsibilities:

• Initiate requisitions and support colleges/divisions with purchases. Add and/or validate Worktags to verify appropriateness for acquisition.

• Make procurement card purchases for college/division needs.

• Act as a liaison between college/division staff, general counsel, and the vendor on the development of contractual agreements.

• Review requests for procurement policy adherence prior to entry into Workday and propose alternative solutions in instances where the request is out of compliance.

• Initiate adds/updates to the vendor master file, obtain supplier-provided documentation.

• Manage requisitions, purchase orders, invoice receipts, and invoice payments and initiate RMAs with suppliers and coordinate returns, as required.

• Verify, review, and reconcile expense and procurement card transactions to ensure compliance with university policy and regulations.

• Serve as a general resource and point of contact for travel-related issues, receive and respond to incoming travel requests, and assist employees with travel-related issues or concerns. Initiate spend authorization for travel upon request.

• Book travel and hotel accommodations upon request.

• Ensure travel reservations comply with university policies.

• Prepare and reconcile travel and field advances, collect receipts and travel-related expense documents to prepare travel expense reports for employees upon request.

• Review expense reports for policy adherence.

• Collect receipts for and reconcile non-travel expense card transactions.

• Collect receipts and prepare reimbursements other than travel.

• Ensure that reimbursement complies with university policies.

• Ensure all required permissions and documentation are included in all travel and procurement transactions.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience with Workday or other ERP systems.

• Experience in processing travel and procurement of goods and services.

• Ability to work collaboratively and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams.

• Experience working in higher education.

• The most successful candidates may possess the following qualities:

• Highly organized and detail-oriented.

• Ability to work in a deadline-driven environment.

• Strong presentation skills.

• Creative problem-solving skills.

Additional Application Materials Required:

In addition to the application, applicants should submit a cover letter and resume.

Special Instructions to the Applicants:

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

UCF is seeking to fill multiple roles within the College of Science (COS) and the College of Engineering and Computer Science (CECS). Candidates for this job posting will be considered for additional vacancies in these departments.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.