Operations Support

Genesis10
life insurance, paid holidays, sick time, long term disability, 401(k)
United States, Texas, Frisco
Dec 18, 2025
Genesis10 is seeking an Office Administrator / Account Coordinator for our Frisco TX. Branch office 75034. This is a Full Time/Perm position which can be worked mostly remotely (90+ % Remote). Compensation, $50,000 - $60,000 Dependent on Experience Job Description We are seeking a highly organized and detail-oriented Office Administrator/Account Coordinator to provide administrative, operational, and onboarding support in a fast-paced, team-focused environment. The ideal candidate is proactive, dependable, and comfortable working both independently and as part of a virtual team. This role requires excellent communication skills, strong multitasking abilities, and a commitment to accuracy, compliance, and exceptional service. Key Responsibilities Administrative & Operational Support: Perform detailed data entry tasks, including formatting job requirements, posting positions to various online platforms, submitting resumes, tracking interview activity, and preparing ad-hoc reports. Maintain accurate and up-to-date records in internal systems when positions are filled, cancelled, or closed across multiple systems. Manage multiple shared inboxes using Microsoft Outlook, ensuring timely and professional communication. Assist with additional administrative tasks and special projects as assigned. Review, validate, and process employee timesheets. Prepare client invoices and collaborate closely with the accounting team to ensure accuracy and timely completion. Partner with accounting to verify billable hours prior to invoicing. Produce monthly client reports and track Statements of Work (SOWs). Onboarding & Compliance: Coordinate new hire onboarding activities for various clients, including collection of required documentation, scheduling orientations, and ensuring timely completion of client and company-specific requirements. Monitor compliance workflows to ensure all onboarding tasks are completed accurately and on schedule, including background checks, employment verifications, I-9 documentation, and other client-required screenings. Maintain accurate records within internal systems and compliance platforms, ensuring confidentiality and adherence to regulatory standards. Partner with internal teams, recruiters, and hiring managers to resolve onboarding issues, delays, or discrepancies. Support periodic audits and compliance reviews to ensure alignment with internal policies and client expectations. Qualifications & Required Skills: Minimum of 2 years of experience in an administrative or support role; staffing industry experience preferred. Strong analytical and problem-solving abilities with sound judgment in a deadline-driven environment. Excellent written and verbal communication skills, interpersonal skills, and a positive, customer-focused attitude. Demonstrated ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with strong typing skills. Ability to work independently, prioritize tasks, and proactively ensure high-quality deliverables. Preferred / Desirable Skills: Experience with applicant tracking or vendor management systems such as Fieldglass, Beeline, JobDiva, or similar tools. Familiarity with onboarding systems, HR compliance processes, or employment-related documentation requirements. If you have the qualifications described and are interested in this exciting opportunity, please apply as soon as possible! Genesis10 is a privately held company where internal teams play an important role in how the business operates and grows. We value collaboration, clear communication and practical problem solving, and we trust our teams to take ownership of their work. Genesis10 has received ongoing recognition for company culture, work-life balance and career development. Genesis10 offers a competitive benefits package designed to support employees both at work and outside of it: Vacation and Paid Holidays Sick Days and Personal Days Medical, Dental, Vision Health Savings Account Behavioral Health Program Short Term/Long Term Disability Voluntary Hospital Indemnity (Critical Illness & Accident) Voluntary Term Life Insurance 401K and Roth IRA Commuter Benefits (Dallas, NYC, SF, and Illinois) To explore open roles, visit our website https://www.genesis10.com/. Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. #LI-PW1 #INDGEN10