HR & Facilities Operations Generalist

Job Summary:

The CU Anschutz College of Nursing Human Resources team is seeking a full-time (1.00 FTE) entry-level HR & Facilities Operations Generalist. This position will integrate and advance the College of Nursing's commitment to a healthy work environment across all aspects of its work, including supporting all HR functions, with a particular focus on human resources operations.

Examples of Duties Performed:

Human Resources Operations (60%)

• Continuously monitor and triage all submissions to the CU Nursing HR ticketing system to ensure efficient and consistent response to all requests.

• Handle operational tasks related to onboarding and offboarding, such as sending initial emails to new hires with onboarding information, follow up on HR Team members for their onboarding tasks, signing up new hires for Campus New Employee Orientation, communicating offboarding information with the employee and the direct supervisors, as well as other onboarding/offboarding assigned tasks.

• Review newly submitted payroll and funding requests for completion and ensure they efficiently route through the process.

• Maintain CU Nursing onboarding, off-boarding, payroll, and other templates up-to-date and aligned with templates approved by Central HR. Ensure finalized documents and forms are saved accordingly.

• Assist with pulling, collecting, and reporting on survey data to support HR initiatives and college area ad hoc and recurring requests.

• Enter and maintain data in systems such as Human Capital Management, Taleo, and SharePoint to facilitate CU Nursing HR recruitment, onboarding, and offboarding processes.

• Audit and update all relevant human resources information on the CU Nursing Intranet and associated websites.

• Maintain personnel files of current and past CU Nursing employees, in accordance with campus and college standards.

• Share FML/CU FAMIL information with employees and supervisors as needed. Verify that required rows/submissions in HCM related to leave processes, including FML/CU FAMLI, have been entered by the CU Central Leave Team, and follow up with the CU Central Leave Team on any needed rows or questions related to college employees.

• Develop and maintain knowledge of Federal, State, University, and College HR policies, procedures, and guidelines.

• Orient and guide college faculty and staff on CU Nursing general HR processes, including the payroll and funding form, position initiation form, etc.

• Assist the CU Nursing HR & Payroll Senior Professional and the Director of HR with special projects and other duties as assigned.

• Collaborate with the Director of HR and Assistant Director of HR to track and organize employee relations documentation.

• Provide feedback on CU Nursing HR processes with an eye on continuous improvement.

• Support the Director of HR in employee training and organizational development initiatives for staff and faculty.

• Provide backup support for recruitment activities when the HR Recruitment Generalist is out of the office, ensuring continuity of hiring processes and compliance with established procedures, including monitoring recruitment inquiries, assisting with candidate communication and interview scheduling, verifying search committee compliance, and supporting reference checks and salary approvals as needed.

Facilities Operations (40%)

• Coordinate emergency and safety preparedness efforts within the College of Nursing, including monitoring system & campus communications on emergency and safety preparedness, and ensuring consistent communication through established channels in the college as needed to ensure compliance and readiness.

• Maintain and update the Continuity of Operations Plan (COOP) regularly following established college SOP; keep the Chief of Staff up to date on any questions or concerns related to COOP.

• Track and maintain college capital equipment inventory utilizing campus systems and following established deadlines to ensure accurate records.

• Make needed updates to Web Space software (or similar software) and communicate any concerns or issues to the Chief of Staff.

• Maintain and update documentation of college office space on CU Anschutz Campus, including office and phone assignments, blueprints, etc.

• Coordinate facilities-related onboarding and offboarding tasks, ensuring smooth transitions for employees.

• Following assigned offices, submit key requests to the CU Anschutz Lock Shop, tracking all requests for completion.

• Recommend office assignments and manage related logistics for office moves, including updating door signs, requesting phone updates or transfers, submitting needed work orders, etc.

• Work with the Chief of Staff to support all college construction projects, ensuring consistent follow-up and communication on college facilities-related tasks for projects.

• Submit and track college facilities work orders, tracking all requests for completion and handling communication with campus facilities.

• Track and update as needed internal college mailbox assignments and related reference documents.

• Update and maintain college facilities-related content on the College Intranet following branding and accessibility guidelines.

• Coordinate furniture and facilities disposal requests, adhering to campus guidelines.

• Attend recurring meetings with campus facilities and housekeeping teams to stay informed and address issues proactively.

• Maintain branding and cleanliness of shared spaces, including conference rooms, copy rooms, and common areas, in collaboration with other administrative staff.

• Ensure timely ordering of copy paper and related facilities supplies to support operational needs.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals - the VA, the nationally ranked University of Colorado Hospital, and the Children's Hospital Colorado, where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Anschutz Medical Campus, the college has been a recognized leader in nursing education (ranked #10 in online MS graduate programs by U.S. News & World Report 2023). Our faculty, students, and staff have been instrumental in shaping the profession of nursing and teaching the next generation of nurses while treating patients in our own nurse-led clinics. Be a part of an innovative, dynamic, diverse, and exciting workplace -- helping make great things happen. Join us in our quest to boldly transform health together.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

To see what benefits are available, please visit: https://nursing.cuanschutz.edu/about/careers/benefits

Qualifications:

Minimum Qualifications:

• A bachelor's degree from an accredited institution.

• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working with confidential data and information

• Experience working with a variety of software programs, such as HR information systems, recruitment/applicant tracking systems, ticketing/requests tracking software, and/or similar online databases or software programs.

• Experience fielding high volume and varied customer requests in a prompt, courteous manner.

Knowledge, Skills, and Abilities:

• Ability to follow a broad range of laws, rules, regulations, policies, and procedures to exercise good judgment in applying them to human resources or facilities situations.

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Ability to actively listen and share relevant information, anticipate problems, establish and maintain effective working relationships, and work effectively with internal and external constituents to satisfy service expectations.

• Ability to maintain a high degree of professionalism at all times

• Exceptional problem-solving, multi-tasking, and organizational skills

• Ability to work independently with minimal supervision.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: College of Nursing Human Resources at CON.HR@ucdenver.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received within two (2) days of the posting date. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $49,973 to $56,769.60.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.