Administrative Assistant I

Job Description

Typical duties may include but are not limited to:

• Provides administrative assistance to the CAS Associate Deans, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements.
• May supervise front desk student staff.
• Collects and processes student forms and faculty paperwork, including change of grade, Incomplete Grade Agreements, syllabi, and Dean's list letters.
• Coordinates grade appeals at the direction of the CAS Associate Dean of Students.
• Coordinates a wide variety of projects, such as events, conferences, and meetings.
• Maintains office supply inventory and interacts with vendors.
• Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception and management of Dean's signature logs.
• Coordinates office operations including basic website updates.,
• Creates or maintains unit filing systems or workflows, and maintains confidential information.
• Manages the sign-in and out College truck and golf cart.
• Tracks end of term grade submissions and sends reminder emails.
• Works alongside Academic Coordinator to create year end reports for grants including: Seidler, Professional Development, and Student Experiential Learning Fund.

Other Duties

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and six years of full-time experience directly related to the job functions.
• Relevant administrative support experience.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution in an appropriate area of specialization.
• Work experience in a higher education setting.
• Experience with Workday, Tableau, Cognos, Banner, and Gulfline.

Knowledge, Skills & Abilities:

• Knowledge of general office procedures.
• Knowledge of budget control principles, practices, and procedures.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to effectively manage the work of others by providing information, guidance, and motivation.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
• Ability to maintain confidentiality and discretion at all times.

Pay Grade 15

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.