Executive Support Specialist - Perioperative Services

Provide executive-level administrative support to the Executive Director of Operative Services and Director of Perioperative Business Operations. Responsibilities include managing complex calendars, scheduling, and organizing meetings, project management, composing correspondence, procurement, and payment support, and serving as a liaison for the Operative Services leadership team. Other duties include monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects. This position requires a high level of independent decision-making, professionalism, ability to work effectively with multidisciplinary team members, and handling sensitive issues. The incumbent should demonstrate skill in setting priorities to complete work in a timely manner with changes in workload, assignments, deadlines, and other competing demands with frequent and often urgent interruptions and with varying priorities.Position requires minimal supervision.

* Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

* Working knowledge of EMPAC, BruinBuy, Express and Connexxus.

* Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.), computers and projectors.

* Ability to use Internet as a tool for research and communication.

* Knowledge of University structure and policies sufficient to serve as a resource for questions, referrals, and documentation.

* Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence.

* Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.

* Ability to interact effectively with individuals and organizations at all levels, establish and maintain good working relationships.

* Ability to develop priorities, meet deadlines despite interruptions, and perform multiple complex assignments.

* Ability to work independently on assignments with minimal supervision.

* Ability to analyze and make suggestions for improvement.

* Ability to coordinate complex calendars.

* Ability to recognize problems and pro-actively resolve them, as well as correct past errors.

* Writing and editing skills to prepare grammatically correct documents such as instructions, procedures and reports.

Ability to work with a high level of accuracy and meticulous attention to detail.

Degree: Bachelors Strongly preferred; MHAStronglypreferred