Legal Executive Assistant (Onsite)

Monroe

Wisconsin

Job Description

We are seeking a Legal Executive Assistant to support our Legal Department and contribute to the ongoing success of our organization. This role plays a key part in helping our attorneys operate efficiently, ensuring documentation integrity, supporting compliance efforts, and fostering strong internal and external relationships.

What You'll Do
As a Legal Executive Assistant, you will provide high-level administrative, organizational, and operational support to the Vice President & General Counsel, Associate General Counsel, and other members of the Legal team. You'll be a trusted partner who ensures that legal processes, documents, and communications are handled accurately, timely, and professionally.
You will also have the opportunity to gain exposure to a variety of legal areas-such as contracts, employment, intellectual property, corporate governance, compliance, and privacy-within a stable and people-oriented organization.

Key Responsibilities Include:

Managing calendars, scheduling meetings, coordinating travel, and providing general administrative support to the Legal team.
Preparing, proofreading, formatting, and organizing legal documents, contracts, and correspondence.
Assisting with contract lifecycle management, including routing, tracking, filing, and maintaining version control.
Supporting trademark, copyright, and intellectual property filings by gathering documentation and maintaining records.
Maintaining accurate business and legal files, including digital document management systems.
Assisting with regulatory filings, corporate governance documentation, and compliancerelated recordkeeping.
Coordinating communication with external parties such as outside counsel, regulatory bodies, and business partners.
Conducting basic legal or factual research under attorney direction.
Monitoring changes in key areas of law and assisting attorneys with staying current on legislative updates.
Supporting onboarding and daily tasks of the department's Legal Assistant (if applicable) and serving as a resource for administrative processes.
Modeling Colony Brands' Core Values and representing the Legal team with professionalism and confidentiality.

Qualifications

What It Takes
The ideal candidate is detailoriented, proactive, highly organized, and able to thrive in a dynamic, fastpaced environment. You must be comfortable handling confidential information and working across departments with professionalism and collaboration.
Required Qualifications:

3+ years of administrative, legal assistant, or executive assistant experience-preferably in a law firm or corporate legal department.
Strong attention to detail, accuracy, and organization.
Excellent written and verbal communication skills.
Preferred experience with corporate governance.
Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines.
High level of integrity and commitment to ethical business practices.
Ability to work collaboratively with crossfunctional teams.
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Ability to handle confidential information with discretion.

Preferred Qualifications:

Experience supporting attorneys or legal teams.
Familiarity with legal terminology, document formats, or contract management.
Working knowledge of data privacy or security principles.
Experience in retail, credit, ecommerce, or similar industries.
Prior experience with corporate governance.

Work Environment
We believe collaboration happens best in person. All team members, including the Legal Executive Assistant, are required to work onsite at our Monroe, WI headquarters.

About Us

Welcome to Colony Brands! As one of North America's largest multi-channel, direct-marketing companies, we take pride in our diverse portfolio of affiliates, brands, and products. Despite our growth over the last century, we remain true to our roots as a private, customer-focused business based in Monroe, WI. Stability is just one aspect of our culture. What truly defines us is our commitment to our Core Values, fostering employee growth, and creating a better place to live and work. We are dedicated to supporting the communities we serve and offer a wide range of benefits and programs to enhance the well-being of our employees.

Benefits Details

Colony Brands is not just about growing our profits - We are about giving our employees the opportunity for growth and providing a better place to live and work. We also offer our employees many great rewards in addition to monetary compensation:

Job Category

Administrative/Clerical

Employment Type

Regular/Full-Time