Executive Administrative Assistant

Join a globally recognized enterprise at the forefront of innovation, where your contributions will directly empower leadership to shape the future of their industry. This is an exciting opportunity to step into a pivotal role, providing strategic administrative support to a Senior Vice President. You will be the organizational backbone, enabling seamless operations and allowing leadership to focus on high-level strategy, making a tangible impact on critical initiatives and the overall success of the organization.

**About the Role**

As a key partner to a Senior Vice President, you will play a crucial role in ensuring the smooth and efficient functioning of their office. Your proactive approach and exceptional organizational skills will directly contribute to the executive's productivity and the successful execution of important projects. This position offers a chance to be deeply involved in dynamic, fast-paced operations, where your ability to manage complexity and anticipate needs will be highly valued. You will be at the heart of daily operations, supporting strategic decision-making and fostering an environment of efficiency and excellence.

**Key Responsibilities**

* Proactively manage complex executive calendars, including scheduling meetings and appointments with precision.

* Coordinate extensive domestic and international travel logistics, including flight and accommodation bookings, car services, and visa applications.

* Prepare and process detailed expense reports and manage purchase orders.

* Organize and facilitate critical meetings, handling all aspects from attendee management and venue booking to catering and virtual collaboration platform setup.

* Develop and refine meeting agendas, accurately document minutes, and proofread important communications.

* Oversee general office management, including restocking supplies and managing product inventory.

* Undertake special projects as assigned, demonstrating initiative, resourcefulness, and a solutions-oriented mindset.

* Maintain the highest degree of confidentiality and professionalism when handling sensitive information and interacting with all levels of internal and external stakeholders.

**What You Bring**

* Bachelor's degree.

* 3-5 years of dedicated executive administrative support experience.

* Exceptional organizational, time management, and interpersonal skills, with the ability to effectively manage multiple tasks and prioritize under pressure.

* Strong verbal and written communication skills, capable of drafting clear and concise documents.

* High degree of professionalism, integrity, and the ability to interact confidently with senior management and external partners.

* Proficiency in standard office software, including word processing, spreadsheets, presentation tools, and email/calendar management.

* Strong independent judgment and proactive decision-making abilities, ensuring optimal office function with intermittent supervision.

* Demonstrated ability to manage sensitive information with discretion and maintain strict confidentiality.

**Bonus Points**

* Fluency in a foreign language.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.