Academic Program Coordinator Supervisor, Department of Psychology

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Join Penn State's team as an Academic Program Coordinator Supervisor. You'll work in a collaborative environment, making a difference in the Department of Psychology by providing critical administrative and logistical support for faculty and students.

This role is at the heart of academic operations for the graduate and undergraduate programs for the Department, ensuring program management and student success. Supervisory responsibilities include leading the Student Services administrative staff team.

The Academic Program Coordinator Supervisor will utilize organizational and multi-tasking skills to complete this position's responsibilities, which include but are not limited to:

Supervision of Staff

• Lead daily operations and administrative coordination for the Student Services administrative staff team, ensuring consistent office coverage and workflow.

• Provide leadership and mentoring to direct reports and encourage cross training opportunities.

• Manage schedules, assign duties, and conduct performance evaluations.

• Ensure effective collaboration with College advising and other administrative units.

Graduate Appointment Processing

• Manage processing of graduate appointments.

• Coordinate appointment types and funding distributions.

• Process stipend changes, salary reallocations, and adjustments.

• Liaise with internal and external units for fellowships, special assignments and awards.

Course Scheduling Administration

• Oversee resident course scheduling.

• Work with departmental leadership to meet teaching and instructional needs.

• Manage schedule updates, instructor assignments, and room logistics.

• Collaborate with staff on graduate student teaching and research assignments.

Clinical Training Program Support & Data Management

• Support the design and use of databases for student records, course offerings, and workload tracking.

• Oversee staff responsible for student and curriculum data collection and reporting.

• Manage administrative support for the Clinical Training Program, including accreditationrelated data needs.

• Coordinate staff work on internship processes and clinical recruitment activities.

• Collaborate with faculty and program graduates to resolve data and reporting issues.

After training, the Academic Program Coordinator Supervisor will also work with various software including:

• CourseLeaf CIM (Curriculum Management System)

• Starfish (student success platform)

• 25Live by CollegeNet (scheduling platform)

• LionPATH (Penn State's student information system)

• iTwo (web-based tool at Penn State used for data access, analysis, and distribution)

• Canvas (Penn State's learning management system)

Qualifications:

• Ability to be detail-oriented

• Excellent communication (verbal and written), interpersonal, and problem-solving skills

• Basic proficiency with Microsoft Office 365

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Application Instructions:

To be considered, applicants must upload a resume and cover letter.

Additional Information:
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Please note that this is not a fully remote position. In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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