Coordinator, Administrative Support

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking an Coordinator, Administrative Support to join our Firm. This position will be based in our New York office (hybrid). The Administrative Coordinator provides high-level coordination and administrative assistance to the Administrative Support management team. Additionally, the Coordinator assists with other complex tasks and projects, while collaborating with other Firm departments and team members.

• Responds to inquiries and requests from Administrative Support, Reception, and Visiting Attorney personnel through the department's email addresses and main phone line.
• Prepares and distributes communications to Firm departments involved with onboarding and location changes for attorneys and business services professionals.
• Prepares and sends communications to New York Summer Associates, Fall Incoming Associates, and lateral attorney hires throughout the year, informing them of available administrative support resources.
• Coordinates with Attorney Recruiting to communicate administrative support for New York Summer Associates, Fall Incoming Associates, and lateral attorney hires.
• Coordinates access for Administrative Support personnel to various support tools, including Aderant Expert, Emburse Enterprise, SWAT (Supplemental Work Assistance Team), and Summit Link.
• Maintains the department's absence tracking system.
• Ensures compliance with New York City Shift Change Law through tracking and approving usage.
• Runs, formats, and reconciles weekly and monthly reports to confirm consistency of information across applications.
• Maintains department documenting of schedule changes.
• Collaborates with the Assistant Director and Team Leader to coordinate new hire training.
• Serves as a point of contact for access and troubleshooting to the departments' global reporting and work request (SWAT- Supplemental Work Assistance Team) systems.
• Generates, reviews, and reconciles reports for department wide systems.
• Maintains and regularly updates the department SharePoint site by reviewing the site for accuracy and completeness.
• Assists with department initiatives and special projects.
• Assists with requests from the Pro Bono department by assigning translators from the administrative support department.
• Assists with scheduling and calendar management support for the management team for onboarding new hires, training programs, events, and department-wide meetings.
• Coordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services.
• Assists with document management and records retention for administrative files.
• Assists with coordinating notary requests and tracks notary exam dates, jurisdiction requirements and recertification dates.
• Assures that all completed projects adhere to accepted professional standards.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Performs assignments that are varied and complex in nature, often while under critical deadlines.
• Complies with and understands Firm operations, policies, and procedures.
• Reliable physical presence in the office four days a week to perform administrative functions and support services.
• Performs other related duties as assigned.

Qualifications

• Ability to provide excellent customer service
• Demonstrates high proficiency with relevant Firm computer software programs, e.g., Outlook, Excel (includes but not limited to PivotTables, Filters, Conditional Formatting), PowerPoint, with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience

• Bachelor's degree
• Minimum of three years' related experience

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule,

click here to review machine-readable files made available by UnitedHealthcare:

Transparency in Coverage