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Recruiting Assistant

Prime Time Healthcare
United States, Nebraska, Omaha
18010 Burt Street (Show on map)
Mar 25, 2026
Job Title: Recruiting Assistant Department: PTH Nursing Reports To: President About Prime Time Healthcare At Prime Time Healthcare, we are committed to delivering exceptional service to our clinicians and clients through a culture built on integrity, accountability, and performance. Our team thrives on high energy, attention to detail, and doing the little things right-because that's what sets great recruiters apart. Position Summary The Recruiting Assistant (RA) plays a critical role in supporting high-performing recruiters and managers by handling administrative, operational, and candidate-facing tasks in a fast-paced environment. This role is designed to remove friction from the recruiting process, allowing recruiters to focus on revenue-generating activities while ensuring a best-in-class experience for candidates and clients. A successful RA is highly organized, proactive, detail-oriented, and thrives in a high-volume setting. Who This Role Supports Prime Time Healthcare Nursing Segment Recruiting Managers and Senior Recruiters Key Responsibilities Candidate Pipeline Support Prepare and assemble complete submittal packets (resume, references, skills checklists, etc.) Assist with pay package creation and candidate submissions Track and follow up on candidate submittals and offers Support review board processes and internal coordination Timecard, Payroll & Billing Support Assist with timesheet and payroll-related inquiries (UKG) Help resolve outstanding billing and invoice questions Serve as a liaison between recruiters and internal support teams Onboarding & Compliance Support onboarding processes and ensure timely completion of compliance requirements Partner with internal teams to maintain accurate and up-to-date documentation Salesforce & Data Management Maintain accurate candidate and client records in Salesforce Ensure data integrity and timely updates across systems Assist with reporting and tracking as needed Extensions, Retention & Coverage Proactively reach out to clinicians regarding assignment extensions Support retention efforts through consistent communication Provide backup support to recruiters during PTO or high-volume periods Partner with managers to prioritize workload when supporting multiple team members Qualifications Experience working within Salesforce or similar CRM systems preferred Strong organizational skills with the ability to manage multiple priorities High-level communication skills (internal teams, clinicians, and clients) Exceptional attention to detail and follow-through Effective time management in a fast-paced, high-volume environment Team-first mentality with a proactive and solution-oriented mindset What Success Looks Like Recruiters are freed up to focus on closing and revenue-generating activities Submittals are accurate, timely, and complete Candidates experience a smooth, professional process Internal systems and data are consistently clean and up to date