Administrative Support Specialist

Experience with Banner, AggieMart, and ePAF systems.

None

The primary purpose of this position includes budget management and duties to support the research of principal investigators in the Department of Natural Resources. This includes but not limited to: preparation of payroll documents and approving in banner, budget revisions, Aggie Mart purchasing, supporting travel, monitoring budgets, and creating budget reports for research and principal investigators; organizing, filing and maintaining budget information for researchers and/or principal investigators; supporing hiring, posting fiscal information/knowledge, such as, but not limited to, payroll, contracts and grants, or other closely related accounting services.

North Carolina Agricultural and Technical State University is ranked #1 among Public HistoricallyBlack Colleges and Universities (HBCUs). The College of Agriculture and Environmental Sciences ( CAES) at NC A&T is the largest college of Agriculture among HBCUs and the top producer of African American graduates with degrees in Agriculture, in Biological Engineering, and in Landscape Architecture. CAES has a rich history of innovation and application of cutting-edge technology across its four academic departments: Department of Agribusiness, Applied Economics and Agriscience Education; Department of Animal Sciences; Department of Family and Consumer Sciences; and Department of Natural Resources and Environmental Design. Within these departments, students are offered a myriad of opportunities for classroom learning, experiential learning, research and field work. In addition, the college's research and experiential learning are strengthened by non-academic units, including the University farm and the center for Excellence in Post-Harvest Technologies at the North Carolina Research campus. Through its Agricultural Research and Cooperative Extension Programs, CAES conducts research on issues of national importance and provide research-based extension training and services to citizens, communities and industry partners across the state of North Carolina.

The Department of Natural Resources and Environmental Design offers three undergraduate degrees, a B.S. in Landscape Architecture, a B.S. in Agricultural and Environmental Systems with two concentrations in Environmental Studies, and Sustainable Land and Food Systems,and a B. S. in Biological Engineering. The Landscape Architecture program is LAAB-accredited andis the number 1 producer of African American Landscape Architects. The Biological Engineering program is ABET-accreditedand produces the most African American Biological Engineers in the nation. The Department also offers a Master of Science degree in Agricultural and Environmental Systems (Natural Resources and Environmental Systems) and Ph.D. degree in Agriculture and Environmental Sciences (Sustainable Agriculture and Environmental Sciences). With programs and expertise in areas such as water quality, bioenergy, biotechnology, sustainable agriculture, soil health, digital agriculture and artificial intelligence, integrated pest management, and environmental sciences, the department uniquely offers innovative and creative educational programs, groundbreaking research, hands-on learning opportunities, and education and outreach activities to citizens across the state and around the world.

Provides budgetary information to principal investigators (P.I.'s)/researchers, staff and students pertaining to research grants in the Department of Natural Resources & Environmental Design. Takes appropriate action in answering inquiries and questions independently and utilizes a variety of resources in acquiring information.

Understands and communicates rules, regulations and policies governing academic and research for the university, the UNC System as well as federal, state and private sector to P.I.'s/researchers staff and students as it pertains to grants.

Communicates with various offices on campus like the School of Agriculture and Environmental Sciences, Agricultural Research, Graduate School, Salary Administration, Division of Research, and agencies off campus in preparing and processing travel arrangements, payroll, budget revisions, purchasing and receiving orders for researchers and/or principal investigators. Provides graduate and undergraduate students with information pertaining to payroll and work responsibilities as it pertains to grant funding and guidelines.

Serves as the approval proxy for the department chair and principal investigators to oversee approving time for P.I's/researchers, staff and students and temporary employees as it relates to research grants. This requires approval of timesheets from off campus when applicable.

Uses judgment and discretion in releasing and withholding confidential information and communicates with people in an effective and tactful manner.

Independently contacts various offices on campus and agencies off campus to resolve grant issues pertaining to payroll for P.I.'s/researchers, staff and students being paid on timely basis as it pertains to research grants. Assists graduate and undergraduate students seeking assistance with tuition by contacting appropriate department as it relates to research grant funding. Also serves as a resource for other P.I's/researchers and staff with graduate tuition remission and internal salary authorization forms as it pertains to grant funding and guidelines.

Review requests for expenditures and reimbursements from P.I.'s/researchers for accuracy and availability of funds. Confers with the Office of Agricultural Research and Contracts and Grants to ensure processing. Reconciles research project accounts in consultation with the Office of Agricultural Research and Contracts and Grants and prepares monthly budgetary updates for principal investigators. Reconciles and coordinates procurement cards statements for P.I.'s/researchers in the Department of Natural Resources. Reviews all financial documents for compliance with USDA guidelines; state and federal policies and procedures and apprises P.I.'s/researchers of findings. Prepares budget revisions, as requested. Prepares on-line purchase requisitions for research projects, as requested.

Verifies and submits billing statements to Accounts Payable for payment to vendors. Assists P.I.'s/researchers in the close-out procedures of funded research projects based on grant period for submission of data to the Office of Agricultural Research, Division of Research and Contracts and Grants.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.